Procure to Pay Deduction Management Process

1:

• A method comprising:
• identifying a leakage point in a purchase of any commodity or any article of trade from a supplier;
• reviewing the supplier's return policy for the commodity or the article of trade;
• locating the commodity or the article of trade product information to be returned on an enterprise resource planning (ERP) system using either a purchase order (PO) or a requisition number or a return materials authorization number;
• selecting a carrier to ship the commodity or the article of trade back to the supplier;
• obtaining an application programming interface (API) from the carrier to be used to ship the commodity or the article of trade back to the supplier using the carrier's account number for ease of location of shipments to resolve any issues and placing the PO number, requisition number, or return materials authorization number in the carrier reference field;
• shipping the commodity or the article of trade back to the supplier and wait for the carrier's electronic notification of the delivery to the supplier;
• creating a credit invoice in the ERP system using the supplier's original invoice for the quantity and purchase price paid for the commodity or the article of trade for review and comparison to a next settlement payment the deduction will be shown;
• using artificial intelligence and ChatGPT chatbot post data transactions for the commodity or article of trade returns to a dashboard for visibility and history of the transactions;
• performing a reconciliation process at month end using artificial intelligence and ChatGPT chatbot to electronically confirm every step was executed according to the method;
• identifying at month end the suppliers in the accounting ERP system whose credit balances exceed future disbursements to cover the commodity credit amount processed, contact the identified suppliers, preferably by phone, to request a credit balance of funds;
• requesting the suppliers to electronically provide monthly statements showing the transactions that occurred during the month and posting the transactions to the dashboard;
• and,
• using artificial intelligence match the credits on the suppliers' monthly statements to the credits in the accounting ERP system, if the credits do not match, contact the supplier, preferably by phone or email to rectify and to identify the commodities or the articles of trade that were returned directly to the supplier instead of following the outlined step-by-step method.