Computer System and Methods for Managing Data, Data Access, and Data Retention

A non-transitory computer-readable medium, wherein the non-transitory computer-readable medium is provisioned with program instructions that, when executed by at least one processor, cause a computing system to:

• receive, from a first party, a first request to create a project entity for a construction project;
• after receiving the first request to create the project entity:
• create the project entity for the construction project;
• establish a first data connection between the first party and the project entity;
• and
• define the first party's default data retention settings for the project entity;
• receive, from the first party, a second request to create a first set of one or more data objects associated with the project entity, wherein the second request comprises data defining the first set of one or more data objects associated with the project entity;
• for each respective data object in the first set of one or more data objects associated with the project entity:
• create the respective data object;
• establish a respective data connection between the first party and the respective data object;
• and
• define the first party's data retention settings for the respective data object;
• receive, from the first party, data defining an invitation for a second party to collaborate on the project entity for the construction project, wherein the invitation includes the first party's proposal of the second party's default data retention settings for the project entity;
• receive, from the second party, an indication that the second party has accepted the first party's invitation to collaborate on the project entity for the construction project;
• and
• after receiving the indication that the second party has accepted the first party's invitation to collaborate:
• establish a second data connection between the second party and the project entity;
• based on the first party's proposal of the second party's default data retention settings for the project entity, define the second party's default data retention settings for the project entity;
• establish a respective data connection between the second party and each respective data object in the first set of one or more data objects;
• and
• define the second party's data retention settings for each respective data object in the first set of one or more data objects to match the second party's default data retention settings for the project entity.

A method carried out by a computing system, the method comprising:

• receiving, from a first party, a first request to create a project entity for a construction project;
• after receiving the first request to create the project entity:
• creating the project entity for the construction project;
• establishing a first data connection between the first party and the project entity;
• and
• defining the first party's default data retention settings for the project entity;
• receiving, from the first party, a second request to create a first set of one or more data objects associated with the project entity, wherein the second request comprises data defining the first set of one or more data objects associated with the project entity;
• for each respective data object in the first set of one or more data objects associated with the project entity:
• creating the respective data object;
• establishing a respective data connection between the first party and the respective data object;
• and
• defining the first party's data retention settings for the respective data object;
• receiving, from the first party, data defining an invitation for a second party to collaborate on the project entity for the construction project, wherein the invitation includes the first party's proposal of the second party's default data retention settings for the project entity;
• receiving, from the second party, an indication that the second party has accepted the first party's invitation to collaborate on the project entity for the construction project;
• and
• after receiving the indication that the second party has accepted the first party's invitation to collaborate:
• establishing a second data connection between the second party and the project entity;
• based on the first party's proposal of the second party's default data retention settings for the project entity, defining the second party's default data retention settings for the project entity;
• establishing a respective data connection between the second party and each respective data object in the first set of one or more data objects;
• and
• defining the second party's data retention settings for each respective data object in the first set of one or more data objects to match the second party's default data retention settings for the project entity.