Document search system which reflects the situation of using documents in the search results

A method of searching documents, comprising:

• sending emails using an email software program stored on computer readable medium on each of the computers and being executed by a processor in the computer, the emails being sent using a computer network including a plurality of computers;
• routing emails for delivery being sent over the computer network using the email software program;
• initiating storage of email documents and attachment files using a search program being stored on computer readable medium on at least one of the computers and being executed by a processor in the computer;
• storing attachment files in a database and email documents;
• storing email data extracted by the search program from the email to a mail journal database;
• generating a message identification (ID) for each email using the search program;
• identifying the email document using the message identification;
• associating an email document with corresponding email data using the ID, and associating the email document with an attachment file when an attachment file is sent using the ID;
• replacing an attachment file with a file link and storing the attachment file in the database using a file loader being part of the search program;
• and
• providing access to the attachment file in the database using the file link,
• wherein said search program provides a user with search request entry fields including:
• a document search field having two search fields for searching the email documents and e-mail data therein, and the attachment files in the database, and a background field of search for searching in a background of the stored email documents and the attachment files in the database using the search request,
• wherein responsive to user entries in said document search field, said search program configured to search the email data, the emails associated with the document search being viewable by a user, and responsive to user entries in said background search field, said search program configured to search the email data in the background of the stored email documents and the attachment files in the database and in the database mail journal, the emails associated with the background field of search being hidden from the user.

A computer program product comprising a computer readable medium having recorded thereon a computer program being executed by a processor for searching documents, the computer program performing the steps of:

• sending emails using an email software program stored on computer readable medium on each of the computers and being executed by a processor in the computer, the emails being sent using a computer network including a plurality of computers;
• routing emails for delivery being sent over the computer network using the email software program;
• initiating storage of email documents and attachment files using a search program being stored on computer readable medium on at least one of the computers and being executed by a processor in the computer;
• storing attachment files in a database and email documents;
• storing email data extracted by the search program from the email to a mail journal database;
• generating a message identification (ID) for each email using the search program;
• identifying the email document using the message identification;
• associating an email document with corresponding email data using the ID, and associating the email document with an attachment file when an attachment file is sent using the ID;
• replacing an attachment file with a file link and storing the attachment file in the database using a file loader being part of the search program;
• and
• providing access to the attachment file in the database using the file link,
• wherein said search program provides a user with search request entry fields including:
• a document search field having two search fields for searching the email documents and e-mail data therein, and the attachment files in the database, and a background field of search for searching in a background of the stored email documents and the attachment files in the database using the search request,
• wherein responsive to user entries in said document search field, said search program configured to search the email data, the emails associated with the document search being viewable by a user, and responsive to user entries in said background search field, said search program configured to search the email data in the background of the stored email documents and the attachment files in the database and in the database mail journal, the emails associated with the background field of search being hidden from the user.