System and method of reviewing and revising business documents

A document review program comprising:

• at least one electronically implemented dictionary containing preselected words and groups of words, said words and groups of words being preselected as potentially unsuitable in communications by and on behalf of an organization;
• an electronic record of preselected usage levels of authority for the organization, said record containing at least two different usage levels, at least some of the preselected words and groups of words having associated therewith at least one usage level;
• a computer program for execution on a computer processor, said processor having access to a communication in electronic form as said communication is being prepared by at least one human user, said computer program controlling the processor to identify input words and groups of words inputted by said human user, and to compare said input words and groups of words with the preselected words and groups of words to identify matches;
• said communication having associated therewith identification information relating to the human user preparing the document;
• said computer program further controlling the processor to respond to the usage level for the matching word or group of words and to the identification information for the human user to send a message that a match has been identified when the usage level for the matching word or group of words exceeds an authority level corresponding to the identification information relating to the human user.

A method of reviewing documents for suitability comprising:

• storing preselected words and groups of words in electronic form, said words and groups of words being preselected as potentially unsuitable in communications by and on behalf of an organization;
• setting and storing preselected usage levels of authority for the organization, at least some of the preselected words and groups of words having associated therewith at least one usage level;
• accessing a communication in electronic form as said communication is being prepared by at least one human user, said communication having associated therewith identification information relating to the human user preparing the document;
• identifying input words and groups of words inputted by said human user;
• comparing said input words and groups of words with the preselected words and groups of words to identify matches;
• sending a message in response to the usage level for the matching word or group of words and to the identification information for the human user, said message indicating that a match has been identified when the usage level for the matching word or group of words exceeds an authority level that corresponds to the identification information relating to the human user.