System and methods for transmitting clinical data having multi-segment fields from one or more modalities to a dictation machine

A method of normalizing one or more portions of an Health Level 7 (HL7) message from one or more modalities that generate the HL7 data for use by a dictation system in generating a report, comprising:

• receiving the HL7 message from at least one modality of the one or more modalities that generate the HL7 data, the HL7 message having one or more multi-segment fields;
• parsing the HL7 message received from the at least one modality;
• retrieving a formatting template for use in normalizing the parsed HL7 message, the formatting template including one or more format settings and a selection of one or more fields from a specified multi-segment field of the HL7 message from which one or more values are to be retrieved;
• retrieving the one or more values of the selection of the one or more fields from the specified multi-segment field of the parsed HL7 message as indicated in the formatting template, wherein the retrieving the one or more values of the selection of the one or more fields from the specified multi-segment field of the parsed HL7 message includes retrieving the one or more values of a field of a first applicable segment from the one or more multi-segment fields of the HL7 message;
• normalizing the retrieved one or more values from the specified multi-segment field by formatting the retrieved one or more values based on the one or more format settings included in the formatting template;
• and
• transmitting the one or more normalized values to the dictation system for use in a report by the dictation system.

A system for populating one or more reports using data from one or more Health-Level 7 (HL7) messages, comprising:

• at least one modality that generates HL7 data, the at least one modality including a sending application, wherein the modality that generates HL7 data is medical imaging equipment;
• a computing device including a non-transitory computer readable storage medium having instructions to:
• receive a HL7 message from the sending application of the at least one modality that generates HL7 data, the HL7 message having one or more multi-segment fields;
• parse the HL7 message received from the at least one modality that generates HL7 data;
• retrieve a formatting template for use in normalizing the parsed HL7 message, the formatting template indicating a selection of one or more fields to be retrieved from a specified multi-segment field of the HL7 message from which one or more values are to be retrieved;
• retrieve the one or more values of the selection from of the one or more fields of from the specified multi-segment field as indicated in the formatting template, wherein retrieving the one or more values of the selection of the one or more fields from the specified multi-segment field of the parsed HL7 message includes retrieving the one or more values of a field of a first applicable segment from the one or more multi-segment fields of the HL7 message;
• normalize the retrieved one or more values of the one or more fields from the specified multi-segment field by formatting the retrieved one or more values based on one or more format settings included in the formatting template;
• and
• a dictation system communicatively connected to the computing device and receives the one or more normalized values and generates the report using the one or more normalized values, wherein the computing device includes one or more instructions to map the one or more normalized values to at least one field in a report template in the dictation system by associating the one or more normalized values to the at least one field in the report template.