Remote monitoring and dynamic document management systems and methods

A method comprising:

• receiving, by a computer system comprising one or more computer processors coupled to at least one memory, a first email from a first user account, the first email comprising text and an attached file;
• managing, by the computer system, user permission to access the first email;
• identifying, by the computer system, a clinical trial identifier associated with the first email based at least in part on the first user account, the text, or the attached file;
• storing, by the computer system, a copy of the first email in a folder associated with the clinical trial identifier;
• identifying, by the computer system, a second user account indicative of an intended recipient of the first email;
• identifying, by the computer system, an email address associated with the second user account;
• forwarding, by the computer system, the first email to the email address;
• determining a document state associated with the attached file;
• generating a task associated with the attached file based at least in part on the document state;
• determining, by the computer system, an execution notification indicating that the attached file has been executed;
• and
• sending a finalized notification to a second user account indicating the first document is available for review.

A system comprising:

• at least one memory storing computer-executable instructions;
• and
• at least one processor communicatively coupled to the at least one memory and configured to access the at least one memory and execute the computer-executable instructions to:
• receive a first document from a device driver associated with a hardware device;
• identify a clinical trial identifier associated with the first document based at least in part on metadata associated with the first document;
• determine a first document type of the first document by analyzing contents of the first document;
• assign a first document state to the first document based at least in part on the metadata and the first document type;
• determine a first task for completion based at least in part on the first document state and the first document type;
• assign the first task to a first user account, wherein the user account is prevented from accessing the first document before assignment;
• add the first task to a task queue associated with the clinical trial identifier;
• determine that the first task is in a completed state;
• assign a second document state to the first document;
• determine a second task for completion based at least in part on the second document state;
• determine an execution notification indicating that the first document has been executed;
• and
• after determining that the first document is in the second document state, send a finalized notification to a second user account indicating the first document is available for review.