Executing terms of physical trade documents

A method for executing terms of physical trade documents, comprising:

• receiving, using an interface, first and second physical trade documents from an entity, wherein the first and second physical trade documents are associated with a purchase of first and second goods;
• scanning, using a scanner communicatively coupled to the interface, the first physical trade document to create a first electronic file of the first physical trade document;
• scanning, using the document scanner, the second physical trade document to create a second electronic file of the second physical trade document;
• identifying, using a data extractor communicatively coupled to the scanner and interface, first trade terms from the first electronic file, wherein the first trade terms comprise one or more of:
• a quantity of the first goods, a unit price of the first goods, and a total price of the first goods;
• identifying, using the data extractor, second trade terms from the second electronic file, wherein the second trade terms comprise one or more of:
• a quantity of the second goods, a unit price of the second goods, and a total price of the second goods;
• identifying a location of the first trade terms in the first physical trade document;
• creating a first template file of the first physical trade document using the location of the first trade terms;
• identifying a location of the second trade terms in the second physical trade document;
• comparing the location of the second trade terms with the first template file to determine that the second trade document to determine that the second physical trade document is from a different supplier than the first physical trade document;
• in response to determining that the second physical trade document is from a different supplier than the first physical trade document, creating a second template file of the second physical trade document using the location of the second trade terms;
• comparing, using a processor communicatively coupled to the extractor, scanner, and interface, the first trade terms to a first trade condition, wherein the first trade condition is identified from a document related to the first physical trade document, the first physical trade document is an invoice and the document related to the physical trade document is a purchase order;
• comparing the second trade terms to a second trade condition, wherein the second trade condition is identified from a document related to the second physical trade document, the second physical trade document is a purchase order and the document related to the second physical trade document is a letter of credit;
• identifying, as the first trade condition, a requested cost of the goods from the purchase order;
• identifying, as a trade term, the billed cost of goods from the invoice;
• comparing the billed cost of goods to the requested cost of the goods;
• processing the invoice in response to the billed cost of goods matching the requested cost of the goods;
• identifying, as the second trade condition, a credit limit associated with the letter of credit;
• identifying, as a trade term, a total cost of goods from the purchase order;
• and
• if the total cost exceeds the credit limit:
• rejecting processing of the purchase order;
• and
• communicating, to the entity, a notification message comprising an indication that the purchase order was not processed according to the trade terms due to the total cost exceeding the credit limit;
• if the first trade terms match the first trade condition:
• processing the first physical trade document according to the first trade terms;
• and
• communicating, to the entity, a notification message indicating that the first physical trade document was processed according to the first trade terms;
• and
• if the first trade terms do not match the first trade condition:
• rejecting processing of the first physical trade document;
• identifying discrepancies between the first trade terms and the first trade condition;
• and
• communicate, to the entity, a notification message comprising:
• an indication that the first physical trade document was not processed according to the first trade terms;
• and
• a description of the discrepancies between the first trade terms and the first trade condition.

A non-transitory computer readable medium comprising logic, the logic operable, when executed by a processor, to:

• receive first and second physical trade documents from an entity, wherein the first and second physical trade documents are associated with a purchase of first and second goods;
• scan the first physical trade document to create a first electronic file of the first physical trade document;
• scan the second physical trade document to create a second electronic file of the second physical trade document;
• identify first trade terms from the first electronic file, wherein the first trade terms comprises one or more of:
• a quantity of the first goods, a unit price of the first goods, and a total price of the first goods;
• identify second trade terms from the second electronic file, wherein the second trade terms comprise one or more of:
• a quantity of the second goods, a unit price of the second goods, and a total price of the second goods;
• identify a location of the first trade terms in the first physical trade document;
• create a first template file of the first physical trade document using the location of the first trade terms;
• identify a location of the second trade terms in the second physical trade document;
• compare the location of the second trade terms with the first template file to determine that the second trade document to determine that the second physical trade document is from a different supplier than the first physical trade document;
• in response to determining that the second physical trade document is from a different supplier than the first physical trade document, create a second template file of the second physical trade document using the location of the second trade terms;
• compare the first trade terms to a trade condition, wherein the first trade condition is identified from a document related to the first physical trade document, the first physical trade document is an invoice and the document related to the physical trade document is a purchase order;
• compare the second trade terms to a second trade condition, wherein the second trade condition is identified from a document related to the second physical trade document, the second physical trade document is a purchase order and the document related to the second physical trade document is a letter of credit;
• identify, as the first trade condition, a requested cost of the goods from the purchase order;
• identify, as a trade term, the billed cost of goods from the invoice;
• compare the billed cost of goods to the requested cost of the goods;
• process the invoice in response to the billed cost of goods matching the requested cost of the goods;
• identify, as the second trade condition, a credit limit associated with the letter of credit;
• identify, as a trade term, a total cost of goods from the purchase order;
• and
• if the total cost exceeds the credit limit:
• reject processing of the purchase order;
• and
• communicate, to the entity, a notification message comprising an indication that the purchase order was not processed according to the trade terms due to the total cost exceeding the credit limit;
• if the first trade terms match the first trade condition:
• process the first physical trade document according to the first trade terms;
• and
• communicate, to the entity, a notification message indicating that the first physical trade document was processed according to the first trade terms;
• and
• if the first trade terms do not match the first trade condition:
• reject processing of the first physical trade document;
• identify discrepancies between the first trade terms and the first trade condition;
• and
• communicate, to the entity, a notification message comprising:
• an indication that the first physical trade document was not processed according to the first trade terms;
• and
• a description of the discrepancies between the first trade terms and the first trade condition.