Managed print service automated and integrated system

A system for analyzing, optimizing and managing a plurality of document output devices that are operatively connected to data collection systems over a communications network, comprising:

• a communications interface for receiving device-specific data for the document output devices from the data collection systems through the communications network, wherein said device-specific data is comprised of a plurality of formats according to the respective data collection systems from which said device-specific data is received;
• a database comprising a logical correlation between a plurality of user accounts and corresponding sets of the document output devices and a memory storage containing a standardized device-specific dataset according to said logical correlation, wherein said database uniquely identifies each one of the document output devices and categorizes the document output devices according to a plurality of manufacturer brands, a plurality of device models, a plurality of replenishment supply parts, and a plurality of shipping addresses;
• a computer processor in operative communication with said communications interface and said database, wherein said computer processor comprises a reconciling module, a service evaluation module and a supply replenishment module, wherein said reconciling module transforms said plurality of formats for said device-specific data into said standardized device-specific dataset, wherein said service evaluation module comprises a financial build logic and assumptive cost values, wherein said financial build logic comprises an importation of existing costs for document output device models from the standardized device-specific dataset and a selection of assumptive cost values, wherein said financial build logic provides a plurality of selection options for a plurality of managed print service evaluation factors and automatically creates a managed print services proposal using said existing costs and said selection of assumptive cost values, wherein said supply replenishment module comprises shipping efficiency logic for said user accounts, replenishment-required limits for said replenishment supply parts corresponding with the document output devices, and replenishment-optional limits for said replenishment supply parts, wherein said replenishment-optional limit is higher than a replenishment-required limit for a particular replenishment supply part, and wherein said shipping efficiency logic identifies document output devices of a particular user account which have reached said replenishment-optional limit when at least one document output device of said user account has reached said replenishment-required limit, wherein said supply replenishment module queries said database, determines at least one of said replenishment supply parts has reached said replenishment-required limit, and automatically identifies a set of said replenishment supply parts corresponding with said document output devices which have reached said replenishment-optional limit and said replenishment-required limit, and wherein said supply replenishment module produces a set of unique device location identifiers corresponding with said set of said replenishment supply parts;
• and
• a portable printer in networked communication with said computer processor and said database through said communications interface, wherein said portable printer is further comprised of a scanner and a display, wherein said supply replenishment module automatically communicates said set of replenishment supply parts to said portable printer, wherein said display identifies said set of replenishment supply parts to be retrieved, wherein said scanner scans a replenishment supply part and produces a selection of said replenishment supply part, wherein said selection is operatively communicated from said portable printer to said supply replenishment module, wherein said supply replenishment module retrieves said device location identifier from said database for the corresponding one of the document output devices and communicates said unique device location identifier to said portable printer to print a supply routing label having said unique device location identifier for one of the document output devices, wherein said supply routing label is applied to said selection of said replenishment supply part, and wherein a set of said supply routing labels are produced for said set of replenishment supply parts by said portable printer in operative communication with said supply replenishment module.

A system for analyzing, optimizing and managing a plurality of document output devices that are operatively connected to data collection systems over a communications network, comprising:

• a communications interface for receiving device-specific data for the document output devices from the data collection systems through the communications network, wherein said device-specific data is comprised of a plurality of formats according to the respective data collection systems from which said device-specific data is received;
• a computer processor in operative communication with said communications interface, wherein said computer processor comprises a reconciling module and a supply replenishment module, wherein said reconciling module transforms said plurality of formats for said device-specific data into a standardized device-specific dataset;
• a database in operative communication with said computer processor, wherein said database comprises a logical correlation between a plurality of user accounts and corresponding sets of the document output devices and a memory storage containing said standardized device-specific dataset according to said logical correlation, wherein said database uniquely identifies each one of the document output devices and categorizes the document output devices according to a plurality of manufacturer brands, a plurality of device models, a plurality of replenishment supply parts, a plurality of shipping addresses, and a plurality of unique device location identifiers respectively corresponding to multiple locations for the document output devices at a particular one of said shipping addresses;
• a portable printer in networked communication with said computer processor and said database through said communications interface, wherein said portable printer is further comprised of a display and a scanner;
• and
• wherein said supply replenishment module comprises a supply correlation logic, wherein said supply replenishment module queries said database, determines at least one of said replenishment supply parts is at a replacement level, and automatically communicates a set of replenishment supply parts to be retrieved to said portable printer, wherein said display identifies said set of replenishment supply parts to be retrieved, wherein said scanner scans said set of replenishment supply parts and produces a corresponding set of selections of said replenishment supply parts, wherein said selections are operatively communicated from said portable printer to said supply replenishment module, wherein said supply correlation logic retrieves said unique device location identifiers from said database for the corresponding document output devices and communicates said unique device location identifiers to said portable printer, wherein said portable printer produces a set of supply routing labels with said unique device location identifiers, and wherein said set of supply routing labels are affixed to said set of replenishment supply parts corresponding with the document output devices.