System and methods for dynamically applying an electronic messaging budget to messaging activities within a business

A multi-tenant data processing system, comprising:

• one or more business related data processing applications installed in the system and accessible by a plurality of tenants of the multi-tenant data processing system;
• a data storage element accessible by a plurality of tenants of the multi-tenant data processing system;
• a processor programmed with a set of instructions, wherein when executed by the processor the instructions cause the system to
• determine that a user is attempting to send an electronic message;
• calculate a cost of the electronic message;
• compare the cost of the electronic message to the user's electronic message budget, wherein the electronic message budget for the user depends upon a real-time or pseudo real-time value of one or more of Enterprise Resource Planning (ERP) data, Customer Relationship Management (CRM) data, eCommerce platform data, or financial data relevant to an organization;
• and
• prevent the message from being delivered if the cost of the electronic message exceeds the user's electronic message budget.

A method of managing messaging communications, comprising:

• identifying a user of an electronic message system;
• determining an electronic message budget for the user, wherein the budget is dependent upon one or more of Enterprise Resource Planning (ERP) data, Customer Relationship Management (CRM) data, eCommerce platform data, or financial data relevant to an organization, the user's role within an organization, a project the user is working on, a task the user is working on, or the resources of an organization's computing or network infrastructure that the role, project, or task associated with the user is allocated;
• determining that the user is attempting to send an electronic message;
• calculating a cost of the electronic message;
• comparing the cost of the electronic message to the user's electronic message budget;
• and preventing the message from being delivered if the cost of the electronic message exceeds the user's electronic message budget.

A method of managing messaging communications, comprising:

• identifying a user of an electronic message system;
• determining an electronic message budget for the user;
• determining that the user is attempting to send an electronic message;
• calculating a cost of the electronic message, wherein the cost of the electronic message is a function of one or more of Enterprise Resource Planning (ERP) data, Customer Relationship Management (CRM) data, eCommerce platform data, or financial data relevant to an organization, the message length, the time of day the message was attempted to be sent, the date the message was attempted to be sent, a project status of the sender or a recipient of the message, a project type, a project priority, a type or number of message attachment(s), a number of recipients of the message, a type or role of the sender or of the recipient(s) of the message, a current status of one or more of the recipient(s) of the message, the number of messages from the same sender sent to a recipient over a specified time period, or the number of messages from the same sender sent to all recipients over a specified time period;
• comparing the cost of the electronic message to the user's electronic message budget;
• and preventing the message from being delivered if the cost of the electronic message exceeds the user's electronic message budget.

An apparatus, comprising:

• a data storage element containing a set of executable instructions;
• an electronic processor programmed with the set of instructions, wherein when executed by the processor the instructions cause the system to
• identify a user of an electronic message system;
• determine an electronic message budget for the user, wherein the budget is dependent upon one or more of Enterprise Resource Planning (ERP) data, Customer Relationship Management (CRM) data, eCommerce platform data, or financial data relevant to an organization, the user's role within an organization, a project the user is working on, a task the user is working on, or the resources of an organization's computing or network infrastructure that the role, project, or task associated with the user is allocated;
• determine that the user is attempting to send an electronic message;
• calculate a cost of the electronic message, wherein the cost of the electronic message is a function of one or more of the message length, the time of day the message was attempted to be sent, the date the message was attempted to be sent, a project status of the sender or a recipient of the message, a project type, a project priority, a type or number of message attachment(s), a number of recipients of the message, a type or role of the sender or of the recipient(s) of the message, a current status of one or more of the recipient(s) of the message, the number of messages from the same sender sent to a recipient over a specified time period, or the number of messages from the same sender sent to all recipients over a specified time period;
• compare the cost of the electronic message to the user's electronic message budget;
• and
• prevent the message from being delivered if the cost of the electronic message exceeds the user's electronic message budget.