Approach for managing access to electronic documents on network devices using document analysis, document retention policies and document security policies

One or more non-transitory computer-readable media for managing access to electronic documents, the one or more non-transitory computer-readable media storing instructions which, when processed by one or more processors, cause:

• receiving, at the apparatus, a plurality of electronic documents;
• analyzing content of one or more electronic documents from the plurality of electronic documents and generating content data that indicates results of analyzing the content of the one or more electronic documents;
• automatically determining, based upon the content data that indicates results of analyzing the content of the one or more electronic documents, a document classification for each electronic document from the one or more electronic documents;
• retrieving, for the one or more electronic documents, document classification data that indicates a user-specified document classification for each electronic document from the one or more electronic documents;
• determining whether a document classification automatically determined for a particular electronic document from the one or more electronic documents is the same as a particular user-specified document classification for the particular electronic document indicated by the document classification data;
• in response to determining that the document classification automatically determined for the particular electronic document from the one or more electronic documents is not the same as the particular user-specified document classification for the particular electronic document indicated by the document classification data, then generating a graphical user interface that allows a user to specify a correct document classification for the particular electronic document from the one or more electronic documents;
• and
• in response to determining that the document classification automatically determined for the particular electronic document from the one or more electronic documents is the same as the particular user-specified document classification for the particular electronic document indicated by the document classification data, then:
• determining, based upon the document classification automatically determined for the particular electronic document from the one or more electronic documents and one or more policies that correspond to the document classification, whether the particular electronic document should be deleted, and
• in response to determining, based upon the document classification automatically determined for the particular electronic document from the one or more electronic documents and one or more policies that correspond to the document classification, that the particular electronic document should be deleted, then causing the particular electronic document to be deleted.

A computer-implemented method comprising:

• receiving, at the apparatus, a plurality of electronic documents;
• analyzing content of one or more electronic documents from the plurality of electronic documents and generating content data that indicates results of analyzing the content of the one or more electronic documents;
• automatically determining, based upon the content data that indicates results of analyzing the content of the one or more electronic documents, a document classification for each electronic document from the one or more electronic documents;
• retrieving, for the one or more electronic documents, document classification data that indicates a user-specified document classification for each electronic document from the one or more electronic documents;
• determining whether a document classification automatically determined for a particular electronic document from the one or more electronic documents is the same as a particular user-specified document classification for the particular electronic document indicated by the document classification data;
• in response to determining that the document classification automatically determined for the particular electronic document from the one or more electronic documents is not the same as the particular user-specified document classification for the particular electronic document indicated by the document classification data, then generating a graphical user interface that allows a user to specify a correct document classification for the particular electronic document from the one or more electronic documents;
• and
• in response to determining that the document classification automatically determined for the particular electronic document from the one or more electronic documents is the same as the particular user-specified document classification for the particular electronic document indicated by the document classification data, then:
• determining, based upon the document classification automatically determined for the particular electronic document from the one or more electronic documents and one or more policies that correspond to the document classification, whether the particular electronic document should be deleted, and
• in response to determining, based upon the document classification automatically determined for the particular electronic document from the one or more electronic documents and one or more policies that correspond to the document classification, that the particular electronic document should be deleted, then causing the particular electronic document to be deleted.