Positive identification and bulk addition of custodians to a case within an electronic discovery system

An apparatus for adding, in unison, a plurality custodians to a case within an electronic discovery system, the apparatus comprising:

• a computing platform including at least one processor and a memory;
• a bulk custodian entry application, stored in the memory executable by the at least one processor and including:
• a first user interface configured to receive a plurality of identifying data items, wherein each of the plurality of identifying data items is associated with one of a plurality of individuals that are potential custodians for a case within the electronic discovery system,
• a custodian match routine configured to access a database within the electronic discovery system, which stores data associated with custodians and determine matches between the plurality of identifying data items and the data associated with the custodians,
• a second user interface configured to present, for each of the determined matches, custodian profiles that include data associated with the custodian including custodian name, job title and email address and receive a first input configured to add, in unison, a plurality of custodians to a case based on user selection of the presented custodian profiles, and
• a custodian data upload routine configured to automatically upload at least a portion of the data associated with the custodian into the case management system;
• and
• a data collection routine stored in the memory, executable by the processor and configured to automatically initiate collection of active email data from email accounts associated with each of the custodians in response to adding the plurality of custodians to the case, wherein the active email data is collected from an enterprise email server on which the custodian's account resides and includes collection of emails deleted by the associated custodian up to a predetermined time period prior to the collection and, upon collection is processed for electronic discovery analysis.

A computer program product comprising:

• a non-transitory computer-readable medium comprising:
• a first set of codes for causing a computer to receive a plurality of identifying data items, wherein each of the plurality of identifying data items is associated with one of a plurality of individuals that are potential custodians within an electronic discovery system;
• a second set of codes for causing a computer to access a database within the electronic discovery system, wherein the database stores data associated with custodians in the electronic discovery system;
• a third set of codes for causing a computer to determine matches between the plurality of identifying data items and the data associated with the custodians;
• a fourth set of codes for causing a computer to present, for each of the determined matches, custodian profiles that include data associated with the custodian including a custodian name, job title and email address;
• a fifth set of codes for causing a computer to receive a first input configured to add, in unison, a plurality of custodians to a case based on user selection of the presented custodian profiles;
• a sixth set of codes for causing a computer to input at least a portion of the data associated with the custodian into the case management system, wherein the input occurs automatically based on receipt of the first input that adds the plurality of custodians to the case;
• and
• a seventh set of codes for causing a computer, automatically initiate, in response to adding the plurality of custodians to the case, collection of active email data from email accounts associated with each of the custodians, wherein the active email data is collected from an enterprise email server on which the custodian's account resides and includes collection of emails deleted by the associated custodian up to a predetermined time period prior to the collection and, upon collection is processed for electronic discovery analysis.