# US 8,751,260 B2 · Computer-based system for automating administrative procedures in an office

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- Number: US 8,751,260 B2
- Document ID: US8751260B2
- Status: Granted
- Kind: B2
- Application number: 13/289,872
- Filed: 2011-11-04
- Published: 2012-03-08
- Granted: 2014-06-10
- Earliest claimed: 1998-01-09
- Assignees: Millermed Software, Inc.
- Applicants: Geoffrey Marc Miller
- Inventors: Geoffrey Marc Miller
- Web page: https://patentgrep.com/patent/US8751260B2

## CPC

- G06Q 10/06311: {Scheduling, planning or task assignment for a person or group}
- G06Q 10/10: Office automation; Time management
- G16H 15/00: ICT specially adapted for medical reports, e.g. generation or transmission thereof
- G06Q: INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
- G16H: HEALTHCARE INFORMATICS, i.e. INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR THE HANDLING OR PROCESSING OF MEDICAL OR HEALTHCARE DATA

## Abstract

A computer-based system for automating administrative procedures in an office is described. According to an embodiment, the system may include a control module in communication with a management tracker module, a provider tracker module and an administrative tracker module, as well as a database accessible by the management tracker module, a provider tracker module and an administrative tracker module.

## Claims

### Claim 1

A non-transitory computer-readable storage medium for automating administrative procedures in a medical office, the computer-readable storage medium comprising a database, a management tracker module, a provider tracker module, an administrative tracker module, and a control module recorded thereon,
wherein the tracker modules are configured to operate under control of the control module and to share data with one another via access to the database;
wherein the management tracker module is configured to:
(1) automatically generate a report showing the number of charts assigned to each department in the medical office;
(2) automatically generate a report showing an age of charts assigned to each department so that an office administrator may ascertain a workload status for each department;
(3) automatically generate a report identifying no-show patients;
wherein the provider tracker module is configured to:
(1) maintain information in the database relating to provider workload to enable an office administrator to assess current workloads when determining to whom to assign new patients;
wherein the administrative tracker module is configured to:
(1) provide access to management reports for each department.

### Claim 2 (depends on 1)

The computer-readable storage medium of claim 1, wherein the management tracker module is configured to provide statistical administrative information relating to office management.

### Claim 3 (depends on 2)

The computer-readable storage medium of claim 2, wherein the management tracker module is configured to automatically generate a report showing listings of past, present and/or future appointments.

### Claim 4 (depends on 3)

The computer-readable storage medium of claim 3, wherein the management tracker module is configured to automatically generate a chart that requires specific action to be taken.

### Claim 5 (depends on 4)

The computer-readable storage medium of claim 4, wherein reports generated by the management tracker module include database maintenance listings identifying duplicate entries and database/file archiving information.

### Claim 6 (depends on 5)

The computer-readable storage medium of claim 5, wherein the database/file archiving information includes tape backups generated during overnight processing.

### Claim 7 (depends on 4)

The computer-readable storage medium of claim 4, wherein at least one of the reports generated by the management tracker module is generated daily and automatically printed.

### Claim 8 (depends on 4)

The computer-readable storage medium of claim 4, wherein a report generated by the management tracker module includes age of a chart representing how long the chart has been in a given department.

### Claim 9 (depends on 4)

The computer-readable storage medium of claim 4, wherein the specific action to be taken in the chart generated by the management tracker module includes attachment of a pain drawing.

### Claim 10 (depends on 1)

The computer-readable storage medium of claim 1, wherein the administrative tracker module is configured to provide access to reports of on-site and/or off-site data availability.

### Claim 11 (depends on 10)

The computer-readable storage medium of claim 10, wherein the administrative tracker module is configured to provide access to provider workload, tape status, and chart location information.

### Claim 12 (depends on 11)

The computer-readable storage medium of claim 11, wherein the administrative tracker module is configured to maintain an administrator mailbox for receiving e-mails of pertinent communications sent by other employees.

### Claim 13 (depends on 1)

The computer-readable storage medium of claim 1, wherein the provider tracker module is configured to provide a report of all outstanding dictations.

### Claim 14 (depends on 13)

The computer-readable storage medium of claim 13, wherein the provider tracker module is configured to provide a report of all outstanding reports.