# US 8,543,650 B2 · Method and system for sending electronic mail over a network > Agents: this data is available as JSON from the patentgrep API and MCP server — see https://patentgrep.com/llms.txt - Number: US 8,543,650 B2 - Document ID: US8543650B2 - Status: Granted - Kind: B2 - Application number: 11/665,778 - Filed: 2005-10-18 - Published: 2009-02-19 - Granted: 2013-09-24 - Earliest claimed: 2004-10-18 - Applicants: Teunis Plooij; Nico Samuel Leons - Inventors: Teunis Plooij; Nico Samuel Leons - Web page: https://patentgrep.com/patent/US8543650B2 ## CPC - H04L 63/123: {received data contents, e.g. message integrity} - H04L 51/212: using filtering or selective blocking - H04L: TRANSMISSION OF DIGITAL INFORMATION, e.g. TELEGRAPHIC COMMUNICATION (arrangements common to telegraphic and telephonic communication H04M) ## Abstract The present invention provides a method for sending o electronic mail messages (emails) via a network such as t internet by a mail processing unit, comprising: —generating by the mail processing unit of a user's electronic mail message to be authorized, wherein the mail message comprises text image and/or sound data; —addressing of the generated unauthorized mail message by the mail processing unit; —temporarily storing the generated unauthorized mail message at the mail processing unit; —showing the unauthorized mail message to a previously specified supervisor associated with the user; —sending the authorized electronic mail message to the addressee over the network only after authorization b the supervisor. ## Claims ### Claim 1 Method for sending electronic mail messages (emails) via an external network such as the internet through a mail processing unit coupled to an internal network, comprising: generating at a user computer that is part of the internal network a user's electronic mail message to be reviewed, wherein the mail message comprises text, image or sound data; addressing the generated unreviewed mail message by the mail processing unit; temporarily storing the generated unreviewed mail message at the mail processing unit; mandatorily showing the unreviewed mail message to a previously specified supervisor associated with the user computer that is part of the internal network; sending the electronic mail message to the addressee over the external network only after review of the content of the mail message by the supervisor; and linking each of the users of the mail processing unit to one or more associated supervisors, by making use of relations between the different users and supervisors that are pre-stored in the mail processing unit, wherein the step of addressing the generated unreviewed mail message by the mail processing unit comprises addressing the supervisor linked to the user that generated the mail message, characterized in that the step of sending the mail message to the addressee over the external network comprises adding to the reviewed mail message a display indicator indicating whether or not the content of the mail message has been approved by the supervisor associated with the user's computer and then sending the mail message with the added display indicator to the addressee regardless whether or not the content of the mail message has been approved. ### Claim 2 (depends on 1) Method as claimed in claim 1, further comprising sending the display indicator along with the mail message to the addressee. ### Claim 3 (depends on 1) Method as claimed in claim 1, comprising incorporating the display indicator into the content of the mail message. ### Claim 4 (depends on 1) Method as claimed in claim 1, wherein the display indicator is a label added to the content of the mail message. ### Claim 5 (depends on 4) Method as claimed in claim 4, wherein the label contains information, in particular text data, representative of the review status of the content of the mail message. ### Claim 6 (depends on 1) Method as claimed in claim 1 further comprising: if the mail message is approved, retrieving a first text and adding the first text to the generated content of the mail message; and if the mail message is unapproved, retrieving a second text differing from the first text and adding the second text to the generated content of the mail message. ### Claim 7 (depends on 1) Method as claimed in claim 1, further comprising of generating an electronic mail message to be sent without review, addressing the generated mail message and sending the unreviewed mail message to the addressee over the external network. ### Claim 8 (depends on 1) Method as claimed in claim 1 further comprising of blocking the sending of all unreviewed mail messages. ### Claim 9 (depends on 1) Method as claimed in claim 1, further comprising placing the generated mail message in a directory intended for the supervisor and blocking sending of the mail message until the mail processing unit has received an approval message from the supervisor. ### Claim 10 (depends on 1) Method as claimed in claim 1, wherein the display indicator comprises a digital signature of the supervisor. ### Claim 11 (depends on 1) Method as claimed in claim 1 further comprising showing the user the approval status added by the supervisor to the content of the mail message generated by the user. ### Claim 12 (depends on 1) Method as claimed in claim 1 further comprising showing the supervisor whether or not messages generated by one or more users have already been approved by said supervisor. ### Claim 13 (depends on 11) Method as claimed in claim 11, wherein whether the content of a mail message is approved or unapproved is shown with different colors or different symbols. ### Claim 14 (depends on 1) Method as claimed in claim 1 further comprising linking each of the users of the mail processing unit to one or more associated supervisors. ### Claim 15 (depends on 1) Method as claimed in claim 1 further comprising, after sending an electronic mail message, receiving an electronic receipt confirmation message generated from at least one of the addressees and linking the receipt confirmation message to the originally sent electronic mail message. ### Claim 16 (depends on 15) Method as claimed in claim 15, comprising making an overview of the electronic mail messages sent by the user and electronic receipt confirmation messages received by the mail processing unit from at least one addressee. ### Claim 17 (depends on 1) Non-transitory computer-readable medium having stored thereon a computer program product, upon the execution of which on a computer system the method as claimed in claim 1 is performed. ### Claim 18 System including a server with a processor and a memory for sending electronic mail messages (emails) over an external network such as the internet, comprising a mail processing unit which can be connected to the external network and an internal network for the purpose of processing outgoing electronic mail messages, wherein the system comprises: first input means allowing a user to enter text, image or sound data; generating means for generating on the basis of the input data at the first input means an electronic mail message to be reviewed; addressing means for addressing the generated unreviewed mail message; storage means for storing the generated unreviewed mail message within the internal network; display means for mandatorily showing the content of the unreviewed mail message to a previously specified supervisor associated with the user that is part of the internal network; second input means allowing the supervisor to enter a review code; sending means which is adapted to send, only after receipt of the review code, the electronic mail message over the external network to the addressee; and means for linking each of the users of the mail processing unit to one or more associated supervisors, by making use of relations between the different users and supervisors that are pre-stored in the mail processing unit, wherein the addressing means for addressing the generated unreviewed mail message by the mail processing unit comprises means for addressing the supervisor linked to the user that generated the mail message, characterized in that the sending means is admitted to add to the generated mail message a display indicator indicating whether or not the content of the mail message has been approved by the supervisor associated with the user and to then send the mail message with the added display indicator to the addressee regardless whether or not the content of the mail message has been approved. ### Claim 19 (depends on 18) System as claimed in claim 18, wherein the adding means is adapted to send the display indicator along with the mail message to the addressee. ### Claim 20 (depends on 18) System as claimed in claim 18, wherein the sending means is adapted to incorporate the display indicator into the content of the mail message. ### Claim 21 (depends on 18) System as claimed in claim 18, wherein the display indicator is a label added to the content of the mail message. ### Claim 22 (depends on 21) System as claimed in claim 21, wherein the label contains information, in particular text data, representative of the review status of the content of the mail message. ### Claim 23 (depends on 18) System as claimed in claim 18, wherein the sending means is adapted so as to retrieve a first text and adding the first text to the generated content of the mail message if the mail message is approved and to retrieve a second text, different from the first text and adding the second text to the generated content of the mail message if the mail message is unapproved. ### Claim 24 (depends on 18) System as claimed in claim 18, wherein the sending means are also adapted to send unauthorized mail messages over the external network to the addressee without review of the supervisor. ### Claim 25 (depends on 18) System as claimed in claim 18, wherein the sending means is adapted to block the sending of all unreviewed mail messages. ### Claim 26 (depends on 18) System as claimed in claim 18, which is adapted to place the generated mail message in a directory intended for the supervisor and to block sending of the mail message until the mail processing unit has received an approval message from the supervisor. ### Claim 27 (depends on 26) System as claimed in claim 26, comprising signature generating means for generating an electronic signature as the indicator. ### Claim 28 (depends on 18) System as claimed in claim 18, which is adapted to show the user on a second display means the review status of the content of the mail message generated by the user. ### Claim 29 (depends on 28) System as claimed in claim 28, wherein whether the content of a mail message is approved or unapproved is shown with different colors or different symbols. ### Claim 30 (depends on 18) System as claimed in claim 18, which is adapted to show the supervisor on the first display means whether or not the content of the mail messages generated by one or more users have already been approved by said supervisor. ### Claim 31 (depends on 18) System as claimed in claim 18, comprising receiving means for receiving electronic mail messages, in particular for receiving a receipt confirmation message, and linking means for linking the receipt confirmation message to the originally sent mail message. ### Claim 32 (depends on 18) System or method as claimed in claim 18, wherein the mail processing unit comprises a personal computer. ### Claim 33 (depends on 1) Non-transitory computer program for performing the steps of claim 1 when the program is run on one or more computers or on the system for sending electronic mail messages (emails) over a external network such as the internet, comprising a mail processing unit which can be connected to the external network and an internal network for the purpose of processing outgoing electronic mail messages, wherein the computer program comprises: first input means allowing a user to enter text, image or sound data; generating means for generating on the basis of the input data at the first input means an electronic mail message to be reviewed; addressing means for addressing the generated unreviewed mail message; storage means for storing the generated unreviewed mail message within the internal network; display means for showing the unreviewed content of the mail message to a previously specified supervisor associated with the user that is part of the internal network; second input means allowing the supervisor to enter a review code; sending means which is adapted to send, only after receipt of the review code, the electronic mail message over the external network to the addressee; characterized in that the sending means is admitted to add to the generated mail message a display indicator indicating whether or not the content of the mail message has been approved by the supervisor associated with the user and to then send the mail message with the added display indicator to the addressee regardless whether or not the content of the mail message has been approved; and means for linking each of the users of the mail processing unit to one or more associated supervisors, by making use of relations between the different users and supervisors that are pre-stored in the mail processing unit, wherein the addressing means for addressing the generated unreviewed mail message by the mail processing unit comprises means for addressing the supervisor linked to the user that generated the mail message.