Document data management system and image forming apparatus, server, method, and storage medium configuring document data management system

A system comprising:

• an apparatus including:
• an attaching unit configured to extract information by decoding a code image attached to an original document, erase the code image, and attach an alternative code image including new information to a duplicated document at the time of duplication;
• and
• a transmitting unit configured to transmit the extracted information and the information included in the alternative code image;
• and
• a server including:
• a saving unit configured to receive the extracted information and the information included in the alternative code image from the apparatus and save the information associated with each other;
• and
• a finding unit configured to find information included in the erased code image from the information upon receipt of the information included in the alternative code image attached to the duplicated document from the apparatus,
• wherein the following processing (1) to (3) is performed when a plurality of pieces of information is extracted by decoding a plurality of code images attached to the original document at the time of duplication:
• (1) the attaching unit of the apparatus erases one code image of the plurality of code images and attaches an alternative code image including new information to a duplicated document;
• (2) the transmitting unit of the apparatus transmits the extracted plurality of pieces of information and the information included in the alternative code image to the server;
• and
• (3) the saving unit of the server saves the received extracted plurality of pieces of information and the information included in the alternative code image associated with one another.

A management method of a server for managing the operation history of document data, the method comprising:

• a step of receiving first information obtained by decoding a code image attached to an original document at the time of duplication, and second information that is information of a code image attached to a duplicated document and which is obtained by updating the first information;
• a first saving processing step of saving information included in the first information for identifying the original document and information included in the second information for identifying the duplicated document upon receipt of the first information and the second information;
• and
• a second saving processing step of saving information for identifying the duplicated document in each predetermined group after the saving is performed in the first saving processing step,
• wherein the second saving processing step further includes a step of, when the number of pieces of information for identifying the original document saved in the first saving processing step is two or more, integrating each group including the same information as the saved plurality information for identifying the original document into one group.

A computer-readable recording medium having computer-executable instructions for performing a management method of a server for managing the operation history of document data, the method comprising:

• a step of receiving first information obtained by decoding a code image attached to an original document at the time of duplication, and second information that is information of a code image attached to a duplicated document and which is obtained by updating the first information;
• a first saving processing step of saving information included in the first information for identifying the original document and information included in the second information for identifying the duplicated document upon receipt of the first information and the second information;
• and
• a second saving processing step of saving information for identifying the duplicated document in each predetermined group after the saving is performed in the first saving processing step,
• wherein the second saving processing step further includes a step of, when the number of pieces of information for identifying the original document saved in the first saving processing step is two or more, integrating each group including the same information as the saved plurality information for identifying the original document into one group.

A method for managing the operation history of document data of a system comprising:

• an apparatus including:
• an attaching unit configured to extract information by decoding a code image attached to an original document, erase the code image, and attach an alternative code image including new information to a duplicated document;
• and
• a transmitting unit configured to transmit the extracted information and the information included in the alternative code image;
• and
• a server including:
• a saving unit configured to receive the extracted information and the information included in the alternative code image from the apparatus and save the information associated with each other;
• and
• a finding unit configured to find information included in the erased code image from the information upon receipt of the information included in the alternative code image attached to the duplicated document from the apparatus,
• wherein the following processing (1) to (3) is performed when a plurality of pieces of information is extracted by decoding a plurality of code images attached to the original document at the time of duplication:
• (1) the attaching unit of the apparatus erases one code image of the plurality of code images and attaches an alternative code image including new information to a duplicated document;
• (2) the transmitting unit of the apparatus transmits the extracted plurality of pieces of information and the information included in the alternative code image to the server;
• and
• (3) the saving unit of the server saves the received extracted plurality of pieces of information and the information included in the alternative code image associated with one another.

A non-transitory computer-readable recording medium having computer-executable instructions for performing a method for managing the operation history of document data of a system comprising:

• an apparatus including:
• an attaching unit configured to extract information by decoding a code image attached to an original document, erase the code image, and attach an alternative code image including new information to a duplicated document;
• and
• a transmitting unit configured to transmit the extracted information and the information included in the alternative code image;
• and
• a server including:
• a saving unit configured to receive the extracted information and the information included in the alternative code image from the apparatus and save the information associated with each other;
• and
• a finding unit configured to find information included in the erased code image from the information upon receipt of the information included in the alternative code image attached to the duplicated document from the apparatus,
• wherein the following processing (1) to (3) is performed when a plurality of pieces of information is extracted by decoding a plurality of code images attached to the original document at the time of duplication:
• (1) the attaching unit of the apparatus erases one code image of the plurality of code images and attaches an alternative code image including new information to a duplicated document;
• (2) the transmitting unit of the apparatus transmits the extracted plurality of pieces of information and the information included in the alternative code image to the server;
• and
• (3) the saving unit of the server saves the received extracted plurality of pieces of information and the information included in the alternative code image associated with one another.