Information life cycle management system, information management server apparatus, information media controlling apparatus and program

An information management server apparatus which communicates individually with a plurality of information media controlling apparatuses, the information management server apparatus comprising:

• a system management table storing unit which stores a system management table in which at least one association between a management ID and an entity ID and at least one association between a child management ID and the management ID are written;
• a data original copy management table storing unit which stores a data original copy management table in which at least one entity ID and at least one electronic data main body are written;
• a post office box management table storing unit which stores a post office box management table in which at least one association between a post office box ID and a child management ID is written;
• a unit which, when receiving new registration request information including an electronic data main body of a management target, from at least one of the plurality of information media controlling apparatuses, issues a management ID and an entity ID for the electronic data main body, based on the new registration request information, registers the management ID and the entity ID in association with each other in the system management table, and registers the entity ID and the electronic data main body in the data original copy management table;
• a unit which, when receiving replication registration request information including a management ID associated with electronic data of a replication registration target and a post office box ID associated with an information media controlling apparatus of a replication acquisition destination, from at least one of the plurality of information media controlling apparatuses, issues a child management ID different from the management ID in the replication registration request information, associates the child management ID with the management ID in the replication registration request information, from among management IDs in the system management table and registers the issued child management ID in the system management table, associates the child management ID with the post office box ID in the replication registration request information to register the child management ID and the post office box ID in the post office box management table, and transmits replication registration processing result information including the child management ID to the at least one information media controlling apparatus that transmits the replication registration request information;
• a unit which, when receiving a post office box check request including the post office box ID from at least one of the plurality of information media controlling apparatuses, reads the child management ID associated with the post office box ID in the post office box check request, from the post office box management table, and transmits post office box confirmation information including at least the child management ID, to the at least one information media controlling apparatus which transmits the post office box check request;
• and
• a unit which, when receiving a replication acquisition request including a child management ID associated with a management file of a replication acquisition target from among child management IDs in the post office box confirmation information, from at least one of the plurality of information media controlling apparatuses, reads an entity ID associated with the child management ID in the replication acquisition request, from the system management table, reads an electronic data main body associated with the entity ID from the data original copy management table, generates a child management file including the child management ID and the electronic data main body, deletes the child management ID from the post office box management table, and transmits the child management file to the at least one information media controlling apparatus which transmits the replication acquisition request.

An information media controlling apparatus which communicates with an information management server apparatus, the information media controlling apparatus comprising:

• a management file management table storing unit which stores a management file management table in which a child management file including a management ID and an electronic data main body is written;
• a unit which transmits new registration request information including an electronic data main body of a management target, to the information management server apparatus, which includes a unit which, when receiving the new registration request information, issues a management ID and an entity ID for the electronic data main body, based on the new registration request information, registers the management ID and the entity ID, in association with each other, in a system management table stored in a system management table storing unit, and registers the entity ID and the electronic data main body in a data original copy management table stored in a data original copy management table storing unit;
• a unit which transmits replication registration request information including a management ID associated with electronic data of a replication registration target and a post office box ID associated with an information media controlling apparatus of a replication acquisition destination, to the information management server apparatus, which includes a unit which, when the receiving replication registration request information, issues a child management ID different from the management ID in the replication registration request information, associates the child management ID with the management ID in the replication registration request information, from among management IDs written in the system management table and registers the issued child management ID in the system management table, associates the child management ID with the post office box ID in the replication registration request information to register the child management ID and the post office box ID in a post office box management table stored in a post office box management table storing unit, and transmits replication registration processing result information including the child management ID to the information media controlling apparatus;
• a unit which transmits a post office box check request including the post office box ID to the information management server apparatus, which includes a unit which, when receiving the post office box check request, reads the child management ID associated with the post office box ID in the post office box check request, from the post office box management table, and transmits post office box confirmation information including at least the child management ID, to the information media controlling apparatus;
• a unit which, when receiving the post office box confirmation information including the child management ID associated with the post office box ID in the post office box check request from the information management server apparatus by transmitting the post office box check request, transmits a replication acquisition request including a child management ID associated with a management file of a replication acquisition target from among child management IDs in the post office box confirmation information, to the information management server apparatus, which includes a unit which, when receiving the replication acquisition request, reads an entity ID associated with the child management ID in the replication acquisition request, from the system management table, reads an electronic data main body associated with the entity ID from the data original copy management table, generates a child management file including the child management ID and the electronic data main body, deletes the child management ID from the post office box management table, and transmits the child management file to the information media controlling apparatus;
• and
• a unit which, when receiving the child management file including the child management ID in the replication acquisition request from the information management server apparatus by transmitting the replication acquisition request, writes the child management file in the management file management table.

A program which is used in an information management server apparatus which includes a storage device and communicates individually with a plurality of information media controlling apparatuses, and which is stored in a non-transitory computer readable storage medium, the program comprising:

• a first program code causing the information management server apparatus to execute processing of writing in the storage device a system management table in which at least one association between a management ID and an entity ID and at least one association between a child management ID and the management ID are written;
• a second program code causing the information management server apparatus to execute processing of writing in the storage device a data original copy management table in which at least one entity ID and at least one electronic data main body are written;
• a third program code causing the information management server apparatus to execute processing of writing in the storage device a post office box management table in which at least one association between a post office box ID and a child management ID is written;
• a fourth program code causing the information management server apparatus to execute processing of, when receiving new registration request information including an electronic data main body of a management target from at least one of the plurality of information media controlling apparatuses, issues a management ID and an entity ID for the electronic data main body, based on the new registration request information, registers the management ID and the entity ID in association with each other in the system management table, and registers the entity ID and the electronic data main body in the data original copy management table;
• a fifth program code causing the information management server apparatus to execute processing of, when receiving replication registration request information including a management ID associated with electronic data of a replication registration target and a post office box ID associated with an information media controlling apparatus of a replication acquisition destination, from at least one of the plurality of information media controlling apparatuses, issues a child management ID different from the management ID in the replication registration request information, associates the child management ID with the management ID in the replication registration request information, from among management IDs in the system management table and registers the issued child management ID in the system management table, associates the child management ID with the post office box ID in the replication registration request information to register the child management ID and the post office box ID in the post office box management table, and transmits replication registration processing result information including the child management ID to the at least one information media controlling apparatus that transmits the replication registration request information;
• a sixth program code causing the information management server apparatus to execute processing of, when receiving a post office box check request including the post office box ID from at least one of the plurality of information media controlling apparatuses, reads the child management ID associated with the post office box ID in the post office box check request, from the post office box management table, and transmits post office box confirmation information including at least the child management ID, to the at least one information media controlling apparatus which transmits the post office box check request;
• and
• a seventh program code causing the information management server apparatus to execute processing of, when receiving a replication acquisition request including a child management ID associated with a management file of a replication acquisition target from among child management IDs in the post office box confirmation information, from at least one of the plurality of information media controlling apparatuses, reads an entity ID associated with the child management ID in the replication acquisition request, from the system management table, reads an electronic data main body associated with the entity ID from the data original copy management table, generates a child management file including the child management ID and the electronic data main body, deletes the child management ID from the post office box management table, and transmits the child management file to the at least one information media controlling apparatus which transmits the replication acquisition request.

A program which is used in an information media controlling apparatus which communicates with an information management server apparatus and includes a storage device, and which is stored in a non-transitory computer readable storage medium, the program comprising:

• a first program code causing the information media controlling apparatus to execute processing of writing in the storage device a management file management table in which a child management file including a management ID and an electronic data main body is written;
• a second program code causing the information media controlling apparatus to execute processing of transmitting new registration request information including an electronic data main body of a management target, to the information management server apparatus which, when receiving the new registration request information, issues a management ID and an entity ID for the electronic data main body, based on the new registration request information, registers the management ID and the entity ID, in association with each other, in a system management table stored in a system management table storing unit, and registers the entity ID and the electronic data main body in a data original copy management table stored in a data original copy management table storing unit;
• a third program code causing the information media controlling apparatus to execute processing of transmitting replication registration request information including a management ID associated with electronic data of a replication registration target and a post office box ID associated with an information media controlling apparatus of a replication acquisition destination, to the information management server apparatus which, when the receiving replication registration request information, issues a child management ID different from the management ID in the replication registration request information, associates the child management ID with the management ID in the replication registration request information, from among management IDs written in the system management table and registers the issued child management ID in the system management table, associates the child management ID with the post office box ID in the replication registration request information to register the child management ID and the post office box ID in a post office box management table stored in a post office box management table storing unit, and transmits replication registration processing result information including the child management ID to the information media controlling apparatus;
• a fourth program code causing the information media controlling apparatus to execute processing of transmitting a post office box check request including the post office box ID to the information management server apparatus which, when receiving the post office box check request, reads the child management ID associated with the post office box ID in the post office box check request, from the post office box management table, and transmits post office box confirmation information including at least the child management ID, to the information media controlling apparatus;
• a fifth program code causing the information media controlling apparatus to execute processing of, when receiving the post office box confirmation information including the child management ID associated with the post office box ID in the post office box check request from the information management server apparatus by transmitting the post office box check request, transmits a replication acquisition request including a child management ID associated with a management file of a replication acquisition target from among child management IDs in the post office box confirmation information, to the information management server apparatus which, when receiving the replication acquisition request, reads an entity ID associated with the child management ID in the replication acquisition request, from the system management table, reads an electronic data main body associated with the entity ID from the data original copy management table, generates a child management file including the child management ID and the electronic data main body, deletes the child management ID from the post office box management table, and transmits the child management file to the information media controlling apparatus;
• and
• a six program code causing the information media controlling apparatus to execute processing of, when receiving the child management file including the child management ID in the replication acquisition request from the information management server apparatus by transmitting the replication acquisition request, writes the child management file in the management file management table.