System and method for ensuring accurate reimbursement for travel expenses

A computer-implemented method for ensuring accurate reimbursement of travel expenses by a computerized expense verification system comprising at least a processor and a memory operatively connected to the processor, the method comprising the computerized expense verification system operating the processor under control of processor-executable instructions stored in the memory to:

• store in the memory a plurality of reimbursement requests for travel reservations, each reimbursement request comprising a respective reference number;
• receive, via a communications network, a travel reservation record transmitted from a payment clearinghouse system, the record comprising a reference number and associated reservation data;
• parse the travel reservation record to identify a status identifier reflecting an exchanged status of the travel reservation, the exchanged status reflecting that the travel reservation has been exchanged for another travel reservation;
• parse the travel reservation record having a canceled status to identify a parsed reference number;
• compare the parsed referenced number to the stored plurality of reimbursement requests to determine whether the parsed reference number matches a stored reference number;
• and
• selectively deny at least one stored reimbursement request as a function of data contained in the travel reservation record received from the payment clearinghouse system, said selectively denying comprising issuing a denial alert if at least one reimbursement request is denied;
• wherein the computerized expense verification system operating the processor under control of processor-executable instructions stored in the memory to selectively deny at least one stored reimbursement request as a function of data contained in the travel reservation record comprises denying each stored reimbursement request having a stored reference number matching a parsed reference number for a travel reservation record having a status identifier reflecting an exchanged status.

A computer-implemented method for ensuring accurate reimbursement of travel expenses by a computerized expense verification system comprising at least a processor and a memory operatively connected to the processor, the method comprising the computerized expense verification system operating the processor under control of processor-executable instructions stored in the memory to:

• store in the memory a plurality of reimbursement requests for travel reservations, each reimbursement request comprising a respective reference number;
• receive, via a communications network, a travel reservation record transmitted from a payment clearinghouse system, the record comprising a reference number and associated reservation data;
• parse the travel reservation record to identify a status identifier reflecting a refunded status of the travel reservation, the refunded status reflecting that a payment for the travel reservation has been refunded;
• parse the travel reservation record having an refunded status to identify a parsed reference number;
• compare the parsed referenced number to the stored plurality of reimbursement requests to determine whether the parsed reference number matches a stored reference number;
• and
• selectively deny at least one stored reimbursement request as a function of data contained in the travel reservation record received from the payment clearinghouse system, said selectively denying comprising issuing a denial alert if at least one reimbursement request is denied;
• wherein the computerized expense verification system operating the processor under control of processor-executable instructions stored in the memory to selectively deny at least one stored reimbursement request as a function of data contained in the travel reservation record comprises denying each stored reimbursement request having a stored reference number matching a parsed reference number for a travel reservation record having a status identifier reflecting a refunded status if a reimbursement payment has not already been issued to the traveler for the reimbursement request associated with the matching reference number.

A computer-implemented method for ensuring accurate reimbursement of travel expenses by a computerized expense verification system comprising at least a processor and a memory operatively connected to the processor, the method comprising the computerized expense verification system operating the processor under control of processor-executable instructions stored in the memory to:

• store in the memory a plurality of reimbursement requests for travel reservations, each reimbursement request comprising a respective reference number;
• receive, via a communications network, a travel reservation record transmitted from a payment clearinghouse system, the record comprising a reference number and associated reservation data;
• store in the memory a plurality of payment account identifiers for accounts owned by a company;
• parse the travel reservation record to identify an associated payment account identifier identifying a payment account used to pay for the travel reservation;
• parse the travel reservation record to identify a parsed reference number associated with the payment account identifier;
• compare the parsed referenced number to the stored plurality of reimbursement requests to determine whether the parsed reference number matches a stored reference number;
• and
• selectively deny at least one stored reimbursement request as a function of data contained in the travel reservation record received from the payment clearinghouse system, said selectively denying comprising issuing a denial alert if at least one reimbursement request is denied;
• wherein the computerized expense verification system operating the processor under control of processor-executable instructions stored in the memory to selectively deny at least one stored reimbursement request as a function of data contained in the travel reservation record comprises denying each stored reimbursement request having a stored reference number matching a parsed reference number if the parsed payment account identifier matches a stored payment account identifier.

A computer-implemented method for ensuring accurate reimbursement of travel expenses by a computerized expense verification system comprising at least a processor and a memory operatively connected to the processor, the method comprising the computerized expense verification system operating the processor under control of processor-executable instructions stored in the memory to:

• store in the memory a plurality of reimbursement requests for travel reservations, each reimbursement request comprising a respective reference number;
• receive, via a communications network, a travel reservation record transmitted from a payment clearinghouse system, the record comprising a reference number and associated reservation data;
• store in the memory a plurality of payment account identifiers for accounts owned by a traveler;
• parse the travel reservation record to identify an associated payment account identifier identifying a payment account used to pay for the travel reservation;
• parse the travel reservation record to identify a parsed reference number associated with the payment account identifier;
• compare the parsed referenced number to the stored plurality of reimbursement requests to determine whether the parsed reference number matches a stored reference number;
• and
• selectively deny at least one stored reimbursement request as a function of data contained in the travel reservation record received from the payment clearinghouse system, said selectively denying comprising issuing issue a denial alert if at least one reimbursement request is denied;
• wherein the computerized expense verification system operating the processor under control of processor-executable instructions stored in the memory to selectively deny at least one stored reimbursement request as a function of data contained in the travel reservation record comprises denying each stored reimbursement request having a stored reference number matching a parsed reference number if the parsed payment account identifier does not match a stored payment account identifier.

A computer-implemented method for ensuring accurate reimbursement of travel expenses by a computerized expense verification system comprising at least a processor and a memory operatively connected to the processor, the method comprising the computerized expense verification system operating the processor under control of processor-executable instructions stored in the memory to:

• store in the memory a plurality of reimbursement requests for travel reservations, each reimbursement request comprising a respective reference number;
• receive, via a communications network, a travel reservation record transmitted from a payment clearinghouse system, the record comprising a reference number and associated reservation data;
• parse the travel reservation record to identify a status identifier reflecting a used status of the travel reservation, the used status reflecting that the travel reservation has been used;
• parse the travel reservation record having a used status to identify a parsed reference number;
• compare the parsed referenced number to the stored plurality of reimbursement requests to determine whether the parsed reference number matches a stored reference number;
• issue an alert as a function of data contained in the travel reservation record received from the payment clearinghouse system;
• and
• issue an exception alert triggering corrective action if the parsed reference number does not match a stored reference number.

A computer-implemented method for ensuring accurate reimbursement of travel expenses by a computerized expense verification system comprising at least a processor and a memory operatively connected to the processor, the method comprising the computerized expense verification system operating the processor under control of processor-executable instructions stored in the memory to:

• store in the memory a plurality of reimbursement requests for travel reservations, each reimbursement request comprising a respective reference number;
• receive, via a communications network, a travel reservation record transmitted from a payment clearinghouse system, the record comprising a reference number and associated reservation data;
• store in the memory a rule for determining an expiration date of a travel reservation as a function of a payment transaction date for the travel reservation;
• parse the travel reservation record to identify a status identifier reflecting an unused status of the travel reservation;
• parse the travel reservation record having an unused status to identify an associated payment transaction date;
• determine an associated expiration date for the travel reservation as a function of the parsed payment transaction date in accordance with the stored rule;
• selectively deny at least one stored reimbursement request as a function of data contained in the travel reservation record received from the payment clearinghouse system;
• and
• issue an exception alert triggering corrective action if the parsed reference number matches a stored reference number.

A computer-implemented method for ensuring accurate reimbursement of travel expenses by a computerized expense verification system comprising at least a processor and a memory operatively connected to the processor, the method comprising the computerized expense verification system operating the processor under control of processor-executable instructions stored in the memory to:

• store in the memory a plurality of reimbursement requests for travel reservations, each reimbursement request comprising a respective reference number;
• receive, via a communications network, a travel reservation record, the record comprising a reference number and associated reservation data;
• parse the travel reservation record to identify a status identifier reflecting a status of the travel reservation;
• and
• selectively deny at least one stored reimbursement request as a function of the status identifier contained in the travel reservation record.