Methods and systems for managing reconciliation and write-off in an accrual accounting environment

A non-transitory machine-readable medium having data stored thereon representing sequences of instructions which, when executed by a computing device, causes the computing device to manage reconciliation and write-off data in an accrual-based accounting environment, the machine-readable medium comprising:

• code for retrieving a plurality of transactions associated with a predetermined purchase order from a database;
• code for calculating an aggregate accrual balance of the retrieved plurality of transactions;
• code for storing the calculated aggregate accrual balance in the database in association with a unique first reconciliation identifier;
• code for determining whether the aggregate accrual balance associated with the unique first reconciliation identifier indicates that the predetermined purchase order is unbalanced;
• code for populating a first reconciliation table in the database with first reconciliation information when the aggregate accrual balance associated with the unique first reconciliation identifier indicates that the predetermined purchase order is unbalanced;
• code for generating information configured for displaying the first reconciliation information from the first reconciliation table together with first functionality enabling writing-off the aggregate accrual balance;
• code for determining whether the first functionality indicates that the aggregate accrual balance has been written-off;
• and
• code for updating the first reconciliation table in the database in response to removing the first reconciliation information from the first reconciliation table when the first functionality indicates that the aggregate accrual balance associated with the unique first reconciliation identifier has been written-off.

A computer system for managing reconciliation and write-off data in an accrual-based accounting environment, the computer system comprising:

• at least one processor;
• and
• at least one data storage device coupled to the at least one processor and configured to store a plurality of processor-executable instructions including processing logic for:
• retrieving a plurality of transactions associated with a predetermined purchase order from a database;
• calculating an aggregate accrual balance of the retrieved plurality of transactions;
• storing the calculated aggregate accrual balance in the database in association with a unique first reconciliation identifier;
• determining whether the aggregate accrual balance associated with the unique first reconciliation identifier indicates that the predetermined purchase order is unbalanced
• populating a first reconciliation table in the database with first reconciliation information when the aggregate accrual balance associated with the unique first reconciliation identifier indicates that the predetermined purchase order is unbalanced;
• generating information configured for displaying the first reconciliation information from the first reconciliation table together with first functionality enabling writing-off the aggregate accrual balance;
• determining whether the first functionality indicates that the aggregate accrual balance has been written-off;
• and
• updating the first reconciliation table in the database in response to removing the first reconciliation information from the first reconciliation table when the first functionality indicates that the aggregate accrual balance associated with the unique first reconciliation identifier has been written-off.