Electronic accounting-document system, electronic accounting-document processing method, accounting-document creation unit, and accounting-document processing unit

An electronic accounting-document processing method by which an accounting-document processing unit processes accounting-document data that is created by an accounting-document creation unit, comprising:

• a receiving step of receiving accounting-document present data, to which identification information indicating that the accounting-document data is present is given by the accounting-document creation unit, and accounting-document absent data, to which identification information indicating that the accounting-document data is absent is given by the accounting-document creation unit, wherein the accounting-document present data contains accounting-document specification information for specifying an accounting document, record-medium specification information for specifying a record medium as an output destination, and the accounting-document data, and the accounting-document absent data does not contain any of the accounting-document data, but contains accounting-document specification information for specifying an accounting document and record-medium specification information for specifying a record medium as an output destination;
• a monitoring step of monitoring the accounting-document present data and the accounting-document-absent data and identifying the accounting-document present data and the accounting-document absent data based on the identification information given to the accounting-document present data and the accounting-document absent data;
• a data processing step of creating, using a processor, output accounting-document data to be outputted in an arbitrary format, wherein the record medium specification information contained in the accounting-document present data, an accounting-document name corresponding to the accounting-document specification information contained in the accounting-document present data, and the accounting-document data contained in the accounting-document present data are correlated to each other;
• a storing step of storing the output accounting-document data created in the data processing step;
• and
• an updating step of updating the output accounting-document data based on the accounting-document absent data, without creating output accounting-document data to be outputted using the accounting-document absent data, wherein the updating step specifies the output accounting-document data stored in the storing step based on the record-medium specification information of the accounting-document absent data, and writes the accounting-document name corresponding to the accounting-document specification information of the accounting-document absent data and information indicating absence of the accounting-document data with respect to the specified output accounting-document data.

An accounting-document creation unit for creating accounting-document data, comprising:

• a processor;
• an accounting-document data creating unit for creating accounting-document data on an accounting document;
• a read accounting-document file storing unit, for storing information as a read accounting-document file, in which the accounting-document data created by the accounting-document data creating unit is associated with a type of accounting-document and an accounting-document number;
• a master file storing unit for storing a master file in which all accounting-documents to be outputted are associated with a type of accounting-document and an accounting-document number;
• an accounting-document data dividing unit for dividing, using the processor, the accounting-documents which are to be outputted, into accounting-document present data and accounting-document absent data based on the accounting-document number included in the read accounting-document file and the master file, wherein the accounting-document present data contains accounting-document specification information for specifying an accounting document, record-medium specification information for specifying a record medium as an output destination, and the accounting-document data, and the accounting-document absent data does not contain any of the accounting-document data, but does contain accounting-document specification information for specifying an accounting document and record-medium specification information for specifying a record medium as an output destination;
• an identification-information giving unit for giving the accounting-document present data identification information for identifying the accounting-document present data and giving the accounting-document absent data identification information for identifying the accounting-document absent data;
• and
• an accounting-document data transmitting unit for transmitting the accounting-document present data and the accounting-document absent data.

An accounting-document processing unit for executing a predetermined processing for accounting-document data that is created by an accounting-document creation unit, comprising:

• a processor;
• a receiving unit for receiving accounting-document present data and accounting-document absent data which are transmitted by the accounting-document creation unit after all the accounting-documents to be outputted are divided, by the accounting-document creation unit, into accounting-document present data and accounting-document absent data, wherein the accounting-document present data contains accounting-document specification information for specifying an accounting document, record-medium specification information for specifying a record medium as an output destination, and the accounting-document data, and the accounting-document absent data does not contain any of the accounting-document data, but does contain accounting-document specification information for specifying an accounting document and record-medium specification information for specifying a record medium as an output destination;
• a monitoring unit for monitoring the accounting-document present data and the accounting-document absent data and identifying the accounting-document present data and the accounting-document absent data based on the identification information given to the accounting-document present data and the accounting-document absent data;
• a data processing unit for creating, using the processor, output accounting-document data to be outputted in an arbitrary format, wherein the record-medium specification information contained in the accounting-document present data, an accounting-document name corresponding to the accounting-document specification information contained in the accounting-document present data, and the accounting-document data contained in the accounting-document present data are correlated to each other;
• a storing unit for storing the output accounting-document data created-by the data processing unit;
• and
• an updating unit for-updating the output accounting-document data based on the accounting-document absent data, without creating accounting-document data to be outputted using the accounting-document absent data, wherein the updating unit specifies the output accounting-document data stored in the stored in the storing unit based on the record-medium specification information of the accounting-document absent data, and writes the accounting document name corresponding to the accounting-document specification information of the accounting-document absent data, and information indicating absence of the accounting-document data with respect to the specified output accounting-document data.