Clerical procedures processing apparatus and clerical procedures processing system

A personnel-procedures-processing system comprising:

• a personnel procedures terminal comprising
• a procedural subject-selection means for letting a employee select a procedure subject relating to personnel procedures,
• a display means for displaying guidance for guiding said employee to input data about registration items associated with said procedure subject, and
• a registered-contents-receiving means for receiving contents of said registration items form said employee, and
• a personnel-procedures-processing apparatus comprising
• a combination-storage means for storing combinations of a personnel procedure subject relating to personnel procedures in the company, one or more registration items contained in the personnel procedure subject that are elements to be registered, and group-classification codes indicating groups of workplaces in the company and associated with the registration items,
• a first storage means for storing an employee ID specifying the employee being associated with a workplace code indicating the workplace that the employee belongs to,
• a second storage means for storing the employee ID being associated with a code indicating a status of the employee and his/her family registered as the personal data,
• a third storage means for storing the group-classification code being associated with the workplace code,
• a fourth storage means for storing the workplace code being associated with a display of a main procedure menu for the employee to select the personnel procedure subjects and the registration items,
• an authority/department-confirmation means, upon receipt of the employee's instruction to display the menu, for detecting from the first storage means the workplace code of the employee according to the employee ID of the employee, extracting from the fourth storage means the menu associated with the workplace code according to the detected workplace code, and then transmitting the menu to a terminal that the employee is using,
• a selection-item-judgment means for judging contents that are selected when the employee selects any of the registration items or the personnel procedure subjects from the display of the menu,
• when it is judged that a specific registration item is selected by the employee,
• a single-execution means for executing guidance means for performing single guidance for the employee to input the contents of the selected specific registration item;
• a registered-contents-storage means for storing the contents of the personal data inputted according to the single guidance of the guidance means executed by the single-execution means;
• when it is judged a specific personnel procedure subject is selected by the employee,
• a first extracting means for extracting from the combination-storage means one or more registration items according to the selected personnel procedure subject and the referred group-classification code, the group-classification code being obtained from the third storage means based on the workplace code of the employee obtained from the first storage means according to the ID of the employee,
• a second extracting means for detecting the personal data about the employee and his/her family based on the employee ID and the contents on the second storage means and the registration-content storage means according to the results extracted by the first extracting means, and extracting one or more registration items relating only to the detected personal data of the employee and his/her family,
• a means for creating the selection display for displaying only the registration items excluding the registration items necessary for registering the personnel procedure subject from the registration items extracted by the second extracting means by referring to the personnel procedure subject, and transmitting a selection display to the terminal that the employee is using,
• an execution means for executing sequentially the one or more guidance means corresponding to the extracted registration items selected from the selection display and the registration items necessary for registering the personnel procedure subject, and
• the registered-contents-storage means for storing the contents of the registration items inputted in response to the guidance of the guidance means executed by the execution means.

A personnel-procedures-processing method using a personnel procedures processing apparatus for enabling an employee to register and change his/her personal data, the apparatus having first to fourth storage means and combination-storage storage means;

• the combination-storage means stores combinations of a personnel procedure subject relating to, one or more registration items contained in the personnel procedure subject that are elements to be registered, and group-classification codes indicating groups of workplaces in the company and associated with the registration items;
• the first storage means stores a employee ID specifying the employee being associated with a workplace code indicating the workplace that the employee belongs to;
• the second storage means stores the employee ID being associated with a code indicating a status of the employee and his/her family registered as the personal data;
• the third storage means stores the group-classification code being associated with the workplace code;
• the fourth storage means stores the workplace code being associated with a display of main procedure menu for the employee to select the personnel procedure subjects and the registration items,
• the method comprising steps of;
• displaying upon receipt of the employee's instruction to display the menu, for detecting from the first storage means the workplace code of the employee according to the employee ID of the employee, extracting from the fourth storage means the menu associated with the workplace code according to the detected workplace code, and then transmitting the menu to a terminal that the employee is using;
• judging contents that are selected when the employee selects any of the registration items or the personnel procedure subjects from the display of the menu;
• when it is judged that a specific registration item is selected by the employee,
• executing a single guidance means for the employee to input the contents of the selected specific registration item;
• storing in a registered-contents-storage means the contents of the personal data inputted according to the single guidance means executed;
• when it is judged that a specific personnel procedure is selected by the employee,
• first-extracting from the combination-storage means one or more registration items according to the selected personnel procedure subject and the referred group-classification code, the group-classification code being obtained from the third storage means based on the workplace code of the employee obtained from the first storage means according to the employee ID of the employee;
• second-extracting the personal data about the employee and his/her family based on the employee ID and the contents on the second storage means and the registration-content storage means according to the results extracted by the first-extracting, and extracting one or more registration items relating only to the detected personal data of the employee and his/her family;
• creating the selection display for displaying only the registration items excluding the registration items necessary for registering the personnel procedure subject from the registration items extracted by the second extracting means by referring to the personnel procedure subject, and transmitting a selection display to the terminal that the employee is using:
• executing sequentially the one or more guidance means corresponding to the extracted registration items selected from the selection display and the registration items necessary for registering the personnel procedure subject;
• and
• storing in the registered-contents-storage means the contents of the registration items inputted in response to the guidance.

A computer readable storage medium storing a program for executing a personnel-procedures-processing method using a personnel procedures processing apparatus for enabling an employee to register and change his/her personal data, the apparatus having first to fourth storage means and combination-storage storage means;

• the combination-storage means stores combinations of a personnel procedure subject relating to, one or more registration items contained in the personnel procedure subject that are elements to be registered, and group-classification codes indicating groups of workplaces in the company and associated with the registration items;
• the first storage means stores a employee ID specifying the employee being associated with a workplace code indicating the workplace that the employee belongs to;
• the second storage means stores the employee ID being associated with a code indicating a status of the employee and his/her family registered as the personal data;
• the third storage means stores the group-classification code being associated with the workplace code;
• the fourth storage means stores the workplace code being associated with a display of main procedure menu for the employee to select the personnel procedure subjects and the registration items;
• the program, when executed, causing a computer to perform the steps of;
• displaying upon receipt of the employee's instruction to display the menu, for detecting from the first storage means the workplace code of the employee according to the employee ID of the employee, extracting from the fourth storage means the menu associated with the workplace code according to the detected workplace code, and then transmitting the menu to a terminal that the employee is using;
• judging contents that are selected when the employee selects any of the registration items or the personnel procedure subjects from the display of the menu;
• when it is judged that a specific registration item is selected by the employee,
• executing a single guidance means for the employee to input the contents of the selected specific registration item;
• storing in a registered-contents-storage means the contents of the personal data inputted according to the single guidance means executed;
• when it is judged that a specific personnel procedure is selected by the employee,
• first-extracting from the combination-storage means one or more registration items according to the selected personnel procedure subject and the referred group-classification code, the group-classification code being obtained from the third storage means based on the workplace code of the employee obtained from the first storage means according to the employee ID of the employee;
• second-extracting the personal data about the employee and his/her family based on the employee ID and the contents on the second storage means and the registration-content storage means according to the results extracted by the first-extracting, and extracting one or more registration items relating only to the detected personal data of the employee and his/her family;
• creating the selection display for displaying only the registration items excluding the registration items necessary for registering the personnel procedure subject from the registration items extracted by the second extracting means by referring to the personnel procedure subject, and transmitting a selection display to the terminal that the employee is using;
• executing sequentially the one or more guidance means corresponding to the extracted registration items selected from the selection display and the registration items necessary for registering the personnel procedure subject;
• and
• storing in the registered-contents-storage means the contents of the registration items inputted in response to the guidance.