Electronic document management system and method
AssigneeDocutek Information Systems, Inc.
InventorsPhilip Kesten, Slaven Zivkovic, Joel Fajans
Life of this patent
Estimating the term…
Abstract
A system and method automating the placement of paper documents into an electronic document management system. A document is faxed to a network server. The network server automatically receives the faxed document and converts it to a pre-determined file format, such as PDF. The converted document is placed in a staging directory including a list of faxed documents. The network server provides a graphical user interface that the transmitting user accesses over the Internet to access the staging directory. The user selects the faxed document from the staging directory, and indicates that it be moved to a particular storage area. The particular storage area may be a course page for a course offered by an educational institution.
Claims19
An electronic document management system comprising:
- a fax module which is configured for receiving a facsimile transmission of a document;
- a data store;
- a processor;
- and
- additional modules coupled to the fax module, the processor and the data store, wherein the processor and additional modules are configured to implement a method comprising:
- saving the document, which is received by the fax module, within a first storage area comprising a temporary directory of the data store;
- automatically converting the faxed document from a first format into a formatted document having a predetermined format;
- renaming the formatted document from a first name to a second name;
- saving the formatted document into a second storage area of the data store, the second storage area comprising a staging area;
- receiving a user selection of the formatted document from a plurality of documents identified within the staging area;
- receiving a user selection of a third storage area of the data store, the third storage area comprising a final reserve directory;
- and
- in response to the user selections, moving the formatted document from the second storage area, comprising the staging area, to the third storage area, comprising the final reserve directory.
A method for electronic document management comprising:
- receiving a facsimile transmission of a document;
- saving the document within a first storage area of a data store, the first storage area comprising a temporary directory;
- automatically converting the document from a first format into a formatted document having a predetermined format;
- renaming the formatted document from a first name to a second name;
- saving the formatted document into a second storage area of the data store, the second storage area comprising a staging area;
- receiving a user selection of the formatted document from a plurality of documents identified within the staging area;
- receiving a user selection of a third storage area of the data store, the third storage area comprising a final reserve directory;
- and
- in response to the user selections, moving the formatted document from the second storage area, comprising the staging area, to the third storage area, comprising the final reserve directory.
An article of manufacture comprising a computer readable medium having computer usable program modules containing executable instructions that, when executed, cause a computer to perform a method comprising:
- receiving a facsimile transmission of a document;
- saving the document within a first storage area of a data store, the first storage area comprising a temporary directory;
- automatically converting the document from a first format into a formatted document having a predetermined format;
- renaming the formatted document from a first name to a second name;
- saving the formatted document into a second storage area of the data store, the second storage area comprising a staging area;
- receiving a user selection of the formatted document from a plurality of documents identified within the staging area;
- receiving a user selection of a third storage area of the data store, the third storage area comprising a final reserve directory;
- and
- in response to the user selections, moving the formatted document from the second storage area, comprising the staging area, to the third storage area, comprising the final reserve directory.
Dependencies are inferred from the claim text.