Electronic item management and archival system and method of operating the same

An electronic item management and archival system for managing and archiving items received from respective financial institutions, each item including at least one of image data, audio data, and video data and associated data relating to the at least one of image data, audio data, and video data, the system comprising:

• a server configured to be in communication with an item-generation device, the server being configured to receive from the item-generation device the items from the respective financial institutions, at least some of the items including MICR data, the server further configured to archive at least one of the received items to an archive, and retrieve at least one of the archived items from the archive, the server including architecture that supports a pool of threads promoting multiple, independent archive and retrieve operations concurrently;
• a storage device in communication with the server, the storage device being configured to receive the archived items from the server and store the received items;
• and
• an image match device, the image match device being configured to
• automatically verify capture in the archive of a plurality of images expected for capture, based on a respective match control file supplied by a user, the match control file including a plurality of data fields,
• automatically perform a first level of image matching, the first level of image matching based on a first set of user defined parameters from the match control file, and
• automatically perform at least a second level of image matching, the second level of image matching based on a second set of user defined parameters from the match control file, the second set being a subset of the first set,
• wherein the second level of image matching is only performed on images that were not matched at the first level of image matching, and
• wherein the image match device is further configured to automatically compare data fields in the match control file with data fields in the archive and to output a match information report based on one of the first level of image matching and the second level of image matching.