Document management systems and methods
AssigneeMary M. Bendik
InventorMary M. Bendik
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Abstract
A computer implemented method for managing documents includes the steps of: creating a document profile that includes fields of attributes of a document and generating a unique identifier for the document. The unique identifier includes at least a first portion including information descriptive of an attribute of the document and at least a second portion including an automatically generated number. The method preferably further includes the step of storing the document profile for the document.
Claims24
A method for managing documents in a computer implemented document management system, comprising the steps of:
- creating a document profile that includes fields of attributes of a document for each of the documents;
- requiring selection of a predefined document template from a set of predefined document templates for the document during creation of the document profile, the document template defining the format of the document and a software application to use for generation of the document;
- generating a unique identifier for each of the documents, the unique identifier including at least a first portion including information descriptive of an attribute of the document and at least a second portion including an automatically generated number, the unique identifier being visible to users of the document management system and providing information about the corresponding document to the users so that each of the documents can be identified from the corresponding unique identifier among a group including unique identifiers corresponding to other documents;
- and
- storing the document profile for each of the documents.
A method for managing documents, comprising the steps of:
- creating a document profile that includes fields of attributes of the document;
- requiring selection of a predefined document template from a set of predefined document templates for the document during creation of the document profile, the document template defining the format of the document and a software application to use for generation of the document;
- and
- storing the profile for a document before any information is entered into a content of the document.
A method for managing documents in a computer implemented document management system comprising the steps of:
- for each document, creating a document profile that includes fields of attributes of an associated document content;
- requiring selection of a predefined document template from a set of predefined document templates for the document during creation of the document profile, the document template defining the format of the document and a software application to use for generation of the document;
- storing the document profile in a database;
- creating document content associated with the document profile;
- exiting the document;
- storing the document content external to the database in a file system of a first storage device;
- defining in the document management system at least a second storage device to which the document content is to be automatically copied when stored in the first storage device;
- automatically copying the document content from the first storage device to a second storage device.
A computer implemented document management system, the computer including a processing unit a storage device, the document management system comprising:
- a module to create a document profile to be stored in a database in the storage device for a plurality of documents, the document profile including fields of attributes of an associated document, the document profile creation module including a module to require selection of a predefined document template from a set of predefined document templates for the document during creation of the document profile, the document template defining the format of the document;
- a module to generate a unique identifier for each of the documents, the unique identifier comprising at least a first portion comprising information descriptive of an attribute of the associated document and at least a second portion comprising an number generated by the unique identifier generation module, the unique identifier being visible to users of the document management system and providing information about the associated document to the users so that each of the documents can be identified from the associated unique identifier among a group including unique identifiers associated with other documents.
Dependencies are inferred from the claim text.