Method and system for preparing an item for mailing including cost recapture feature

A system for preparing an envelope holding an item for mailing wherein an amount of postage is necessary for mailing the envelope holding the item and further wherein the amount is billable to an account of an external client, the system comprising:

• an information storage means storing information, said information stored as a plurality of information elements;
• a printing means operatively connected with said information storage means capable of printing selected information elements of said plurality of information elements on said envelope, said selected information elements including address information relating to a preselected addressee and including billing information which includes the account of the external client;
• and
• a postage metering means applying an indicium of the postage amount to said envelope according to at least one parameter associated with said item, said postage metering means receiving said envelope after said printing means has printed said selected information elements, said postage metering means including a data input means receiving data and a recording means recording reporting information, said reporting information including said billing information and said postage amount for said envelope, said postage metering means receiving via said data input means, said billing information for recording in said recording means, said postage metering means responsive to a user inquiry to display said reporting information.