US 2026/0220727 A1Published application

End-to-end educational management system

OwnerWilliam John Winkowski, JR.inventor

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Abstract

An integrated, end-to-end educational management system manages all aspects of a student's higher education experience within a unified platform. The system provides role-based interfaces for students, parents, and administrators, accessible through mobile applications and web browsers. The system includes modules for financial aid application processing with direct API integration to the U.S. Department of Education, admissions application management, electronic document management, automated attendance tracking using location-based services, academic performance monitoring with automated Satisfactory Academic Progress calculations, and financial account management with automated disbursement scheduling and reconciliation. Automated workflow management monitors activities across all modules and automatically generates tasks and assignments based on completed actions and detected conditions, ensuring appropriate next steps are taken promptly and providing guidance throughout the educational journey from initial financial aid application through graduation.

Claims20

Dependent claims

A computer-implemented system for managing educational processes, comprising:

one or more processors;
one or more non-transitory computer-readable storage media storing instructions that, when executed by the one or more processors, cause the system to:
provide a first user interface accessible by a student user, the first user interface comprising access to a plurality of functional modules for managing aspects of the student user's education;
provide a second user interface accessible by an administrative user, the second user interface comprising administrative access to the plurality of functional modules;
receive, through the first user interface, financial aid application information from the student user;
transmit the financial aid application information to a governmental entity via an application programming interface;
receive, from the governmental entity via the application programming interface, financial aid eligibility information responsive to the financial aid application information;
automatically populate a profile associated with the student user with at least a portion of the financial aid eligibility information;
receive, through the first user interface, admissions application information from the student user;
store, in electronic form, a plurality of documents associated with the student user;
receive attendance information indicating presence of the student user at an educational institution;
automatically determine, based at least in part on the attendance information and completion status of enrollment documents, whether to schedule a disbursement of financial aid funds;
upon determining to schedule the disbursement, transmit disbursement scheduling information to the governmental entity via the application programming interface;
receive financial transaction information indicating receipt of disbursement funds from the governmental entity;
automatically post the disbursement funds as a credit to a financial account associated with the student user;
receive academic performance information for the student user;
automatically calculate at least one academic progress metric based on the academic performance information;
monitor completion status of one or more tasks associated with the student user;
and automatically assign at least one additional task based on the completion status of the one or more tasks.

16 more elements

A computer-implemented method for automated educational workflow management, comprising:

receiving, by a computing system, initial information from a student user;
automatically assigning, by the computing system, a first task to the student user to complete a financial aid application;
upon completion of the first task, transmitting, by the computing system, financial aid application data to a governmental entity via an application programming interface;
receiving, by the computing system from the governmental entity via the application programming interface, financial aid eligibility data;
automatically assigning, by the computing system based on receipt of the financial aid eligibility data, a second task to the student user to complete an admissions application;
upon completion of the second task, automatically generating, by the computing system, an acceptance notification;
automatically assigning, by the computing system based on generation of the acceptance notification, a third task to the student user to complete enrollment documentation;
upon completion of the third task and receipt of attendance information indicating presence of the student user at an educational institution, automatically scheduling, by the computing system, a disbursement of financial aid funds with the governmental entity;
and receiving, by the computing system, the disbursement of financial aid funds from the governmental entity.

6 more elements

A computer-implemented system for integrated financial aid and educational management, comprising:

one or more processors;
one or more non-transitory computer-readable storage media storing instructions that, when executed by the one or more processors, cause the system to:
provide a simplified financial aid application interface for completing a Free Application for Federal Student Aid (FAFSA);
transmit FAFSA data to the U.S. Department of Education via an application programming interface;
receive an Institutional Student Information Record (ISIR) from the U.S. Department of Education via the application programming interface;
automatically populate a student profile with financial aid eligibility information from the ISIR;
receive attendance information from a mobile computing device, the attendance information determined based on location services of the mobile computing device;automatically determine, based on the attendance information and completion of enrollment documents, eligibility to receive Title IV financial aid disbursement;automatically schedule the Title IV financial aid disbursement with a Common Origination and Disbursement (COD) system of the U.S. Department of Education;
andautomatically post disbursement funds to a student financial account upon receiving confirmation of the disbursement from the COD system.

5 more elements

Dependencies are inferred from the claim text.

Facts

Application: 19/460,562Filed 27 Jan 2026
Priority: 27 Jan 2025
Published: 30 Jul 2026
Term ends: Not estimatedThe source records don’t support an estimate.

Classification5 codes

G06Q 50/2053
Education administration or guidance: education institution selection, admissions, or financial aid
G06Q 40/02
Finance; Insurance; Tax strategies; Processing of corporate or income taxes: banking, e.g. interest calculation or account maintenance
G06Q 50/20
Services: education
G06Q 50/205
Education: education administration or guidance