Systems, methods, and media for electronic document management in a computing environment

A system for electronic document management in a computing environment, the system comprising:

• a memory;
• a processor coupled to a memory, the processor executing a software module configured to:
• receive a request to store a first electronic document at an electronic document management system (EDMS) repository;
• determine a business unit corresponding to the first electronic document;
• determine a first document type for the first electronic document, wherein the first document type is associated with an event-based retention policy of a plurality of different retention policies;
• determine a system of record identifier and an attribute identifier for the first electronic document;
• generate a mapping entry in a mapping data structure for the first electronic document, wherein the mapping entry includes at least the business unit, the first document type, the attribute identifier, the system of record identifier, and a first duration value corresponding to the event-based retention policy;
• receive an event-based tracking entry of an event tracking data structure, wherein the event-based tracking entry corresponds to a particular event occurring at a particular system of record of a plurality of different system of records;
• compare a tracking system of record identifier and a tracking attribute identifier, from the event-based tracking entry, with a plurality of mapping entries in the mapping data structure;
• identify, based on a match of the comparison, one or more selected mapping entries from the plurality of mapping entries;
• and
• update each of the one or more selected mapping entries to include a first retention expiration date that is derived from a particular duration value stored in each of the one or more selected mapping entries.

A computer-implemented method for electronic document management in a computing environment, the computer-implemented method comprising:

• receiving, by a software module executed by a processor, an event based tracking entry from an event tracking data structure, wherein the event based tracking entry is generated for storage in the event tracking data structure in response to a particular event occurring at a particular system of record of a plurality of different system of records,
• wherein the event-based tracking entry includes a system of record identifier for a system of record where the event occurred, an attribute identifier, and an event date indicating a date on when the event occurred at the system of record;
• comparing, by the software module, the system of record identifier and the attribute identifier, from the event-based tracking entry, to a plurality of different event-based entries of an event-based mapping data structure stored at an electronic document management system (EDMS) repository, wherein the EDMS repository stores a plurality of different electronic documents associated with a plurality of different system of records;
• identifying, by the software module and based on the comparison, one or more selected event-based entries from the plurality of event-based entries, wherein each of the one or more selected event-based entries includes event-based information that substantially matches the system of record identifier and the attribute identifier;
• and
• updating, by the software module, each of the one or more selected event-based entries to include a first retention expiration date that is derived from a duration value that is included in the event-based information of each of the one or more selected event-based entries.