Method for updating workflows associated with a user

A workflow server, comprising:

• a memory;
• a communications interface;
• and
• an electronic processor communicatively coupled to the memory and the communications interface, the electronic processor configured to:
• maintain, at a memory, a workflow associated with a user, the workflow indicating that a trigger and a responsive action are respectively executed by a first physical device and a second physical device while the user is assigned to or physically present at a first location;
• detect that the user has been assigned to or physically present at a second location different from the first location and responsively determining that a physical device selected from one of the first physical device and the second physical devices is no longer available for executing the workflow associated with the user at the second location;
• identify a third physical device that is (i) available to be assigned to the user for execution of the workflow associated with the user at the second location and (ii) capable of executing a workflow function at the second location, the workflow function corresponding to one of the trigger or responsive action executed by the selected physical device at the first location;
• update the workflow associated with the user by replacing the selected physical device indicated in the workflow with the third physical device;
• and
• implement the updated workflow by transmitting, via the communications interface, a command instructing the third physical device to execute the workflow function corresponding to the one of the trigger or responsive action at the second location.