System, apparatus, and method for generating elementary staffing schedules

A staff scheduling system for generating staffing schedules for a plurality of elementary education campuses of a school district, comprising:

• a staff scheduler configured to generate a staff schedule report;
• and
• at least one external computing device configured to supply course and teacher data to the staff scheduler for the staff schedule,
• wherein the staff scheduler includes:
• at least one interface for receiving a plurality of inputs from the at least one external computing device;
• a non-transitory computer readable memory, the memory storing a staff scheduling computer program product;
• and
• a processor configured to periodically execute a staff scheduling algorithm and prepare based thereon a staffing schedule report for the plurality of elementary education campuses, wherein the staff scheduling algorithm generates a series of input prompts and decisions based on the plurality of inputs, wherein said periodically executing is at regular and frequent intervals at time:
• wherein the plurality of inputs includes at least student data, teacher data, enrollment data, required minutes of core teaching, and required minutes per specials course;
• wherein at least one special restriction is also periodically evaluated and employed by the processor to determine teaching staffing to be shared by multiple campuses, wherein said periodically evaluated and employed is at regular and frequent intervals at time, wherein said at least one special restriction includes at least one of:
• each specials teacher availability and each specials teacher certifications;
• a desired average specials class size;
• a desired ratio of students per specials teacher per specials class;
• a number of minutes each student must take for a specials class;
• whether a specials teachers is shared with more than one elementary education campus of the plurality of said elementary education campuses;
• teacher aides available for a specials class;
• and
• a ratio of students to specials teachers allowed,
• wherein the staff scheduling algorithm includes at least the steps of:
• receiving time data feed at a regular interval, the time data including at least minutes required per students per course and a number of minutes available for a specials teacher per day;
• multiplying a number of core teachers per grade by an enrollment factor by the minutes required per students per course;
• multiplying the number of minutes available for a specials teacher per day by a number of days the specials teacher is available by a specials enrollment factor to calculate a number of specials teacher available weekly minutes;
• dividing a number of minutes per grade level per week by the specials teacher available minutes to calculate a number of specials teachers;
• rounding the number of specials teachers to the nearest 0.5 integer;
• and
• periodically generating at least a portion of the staffing schedule report for each elementary education campus of the plurality of the elementary education campuses
• that are employed by teachers for staffing each elementary education campus of the plurality of elementary education campuses, to satisfy the at least one special restriction that is also periodically evaluated.

A method for preparing a staffing schedule report for a plurality of elementary education campuses of a school district, the method comprising:

• receiving data for the elementary education campus from at least one external source, the data including at least student data, teacher data, enrollment data, required minutes of core teaching, and required minutes per specials course;
• and
• preparing a staffing schedule report for the elementary education campus using the received data,
• wherein the preparing the staffing schedule report is periodically performed by a processor and satisfies conditions indicated by the received data, wherein said periodically performed is at regular and frequent intervals at time,
• wherein at least one special restriction is also periodically evaluated and employed by the processor to determine teaching staffing to be shared by multiple campuses, wherein said periodically evaluated and employed is at regular and frequent intervals at time,
• wherein said at least one special restriction includes at least one of:
• each specials teacher availability and each specials teacher certifications;
• a desired average specials class size;
• a desired ratio of students per specials teacher per specials class;
• a number of minutes each student must take for a specials class;
• whether a specials teachers is shared with more than one elementary education campus of the plurality of elementary education campuses;
• teacher aides available for a specials class;
• and
• a ratio of students to specials teachers allowed,
• wherein preparing the staffing schedule includes at least the steps of:
• receiving time data feed at a regular interval, the time data including at least minutes required per students per course and a number of minutes available for a specials teacher per day;
• multiplying a number of core teachers per grade by an enrollment factor by the minutes required per students per course;
• multiplying the number of minutes available for a specials teacher per day by a number of days the specials teacher is available by a specials enrollment factor to calculate a number of specials teacher available weekly minutes;
• dividing a number of minutes per grade level per week by the specials teacher available minutes to calculate a number of specials teachers;
• rounding the number of specials teachers to the nearest 0.5 integer;
• and
• periodically generating the staffing schedule report for each of the elementary education campuses of the plurality of elementary education campuses
• that are employed by teachers for staffing each elementary education campus of the plurality of elementary education campuses to satisfy the at least one special restriction that is also periodically evaluated.