Protected health information voice data and / or transcript of voice data capture, processing and submission

A charge capture client device comprising:

• a transceiver for communicating with a charge capture manager device via a connection to a network;
• a controller coupled to the transceiver;
• and
• a memory coupled to the controller, the memory including instructions to configure the controller to:
• generate a new bill graphical display for facilitating user entry of a new patient data set, the new bill graphical display including:
• an image graphical interface, wherein an image input interface is generated when the image graphical interface is selected for receiving an image including patient identification information so that the patient identification information can be extracted from the image;
• a voice input graphical interface, wherein a voice input display subsequent in hierarchy to the new bill graphical display is generated when the voice input graphical interface is selected, the voice input display including:
• a record control graphical interface for recording voice utterances including patient identification information when selected;
• a transcript display portion for displaying a transcript of the voice utterances;
• and
• a plurality of template graphical interfaces for categorizing information included in the voice utterances to extract the patient identification information;
• a diagnosis selection graphical interface, wherein a diagnosis selection display is generated when the diagnosis selection graphical interface is selected, the diagnosis selection display subsequent in hierarchy to the new bill graphical display, the diagnosis selection display including:
• an open text field for receiving diagnosis related information;
• a results display for displaying a plurality of diagnosis codes returned as results based upon the diagnosis related information;
• and
• a favorites display for returning a plurality of diagnosis codes selected more than a predetermined number of times in a predetermined previous time period or diagnosis codes previously designated as favorite diagnosis codes;
• an evaluation and management (E/M) code selection graphical interface;
• and
• a procedure code selection graphical interface, wherein a procedure code selection display is generated when the procedure code selection graphical interface is selected, the procedure code selection display subsequent in hierarchy to the new bill graphical display, the procedure code selection display including:
• an open text field for receiving procedure code related information;
• and
• a results display for displaying a plurality of procedure codes returned as results based upon the procedure code related information.

A charge capture client device comprising:

• a transceiver for communicating with a charge capture manager device via a connection to a network;
• a controller coupled to the transceiver;
• and
• a memory coupled to the controller, the memory including instructions to configure the controller to:
• generate a resource request including an authentication credential associated with a user to be sent to the charge capture manager device;
• generate a data set including patient identification information extracted from voice data received from the user, wherein the voice data is one or more voice files or a transcript of audio from the one or more voice files;
• store one or more diagnoses in the data set for the patient;
• store one or more evaluation and management codes in the data set for the patient;
• store information about a procedure performed on the patient and a procedure billing code associated with the procedure in the data set;
• encrypt the data set and store the encrypted data set in the memory to be transmitted to the charge capture manager device;
• and
• delete the encrypted data set from the memory after receiving an acknowledgment message indicating successful transmission from the charge capture manager device.

A charge capture manager device comprising:

• a transceiver configured to receive a resource request from a client device remote from the charge capture manager device, the resource request including authentication credentials associated with a user name;
• a controller operatively coupled to the transceiver;
• and
• one or more memory sources operatively coupled to the controller, the one or more memory sources including a charge database, billing code database and instructions for configuring the controller, wherein the instructions configure the controller to:
• add a new bill data set in response to a request received from the client device to a bill history and set a status flag associated with the new bill data set to indicate new charge, the new bill data set including patient identification information, one or more diagnoses, one or more one or more evaluation and management codes, a procedure billing code, date information and user information in the data set;
• generate an acknowledgment message indicating successful transmission of the new bill data set to be sent to the client device;
• and
• delete a data set indicated in a request from the client device.