# US 2014/0195390 A1 · Auditor's Toolbox

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- Number: US 2014/0195390 A1
- Document ID: US20140195390A1
- Status: Published application
- Kind: A1
- Application number: 13/738,302
- Filed: 2013-01-10
- Published: 2014-07-10
- Earliest claimed: 2013-01-10
- Inventors: Robert Dema
- Web page: https://patentgrep.com/patent/US20140195390A1

## CPC

- G06Q 40/10: Tax strategies
- G06Q 40/08: Insurance
- G06Q 40/12: Accounting
- G06Q: INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR

## Abstract

A system and method for managing and providing selective access to automated data regarding daily valued defined contribution plans. More particularly, the present invention relates to systems and methods for managing accounting data between one or more clients and one or more administrators and one or more users (e.g., auditors, vendors, sub-vendors, etc.) and preferably presented to a third party via an interface which collects the information in a first format and displays the information in second format. The data is thus available to auditors using a template, different from the normal order in which the data is collected or used, which arranges the data and customizable reports in an order and fashion according to standard accounting plans or a comparable order in which the auditor will need the data and reports while auditing a defined contribution plan to prepare, for example, a form 5500 report.

## Claims

### Claim 1

(canceled)

### Claim 2

A method of displaying accounting data for a fund company, comprising:
a plurality of employees at a second company contributing to a defined contribution plan offered by the fund company
an administrator at a third company collecting and storing records for the overall defined contribution plan and for disallowing access to portions of records on a computer system for the defined contribution to non-authorized users;
the administrator registering at least one independent auditor and providing access to all of the employees' accounting data auditing database for the employees' defined contribution plans;
the administrator providing a computerized list of selectable reports to the at least one independent auditor at a fourth company of the defined contribution plan, wherein the list of selectable reports is in an electronic template arranged on a computer display in sequential order according to a predefined audit layout and includes at least one report viewable on the computer display by at least one auditor showing the combined accounting information for the plurality of employees in one single report;
wherein selection of at least one selectable report by an auditor causes a generation and computer display of an auditing report showing aggregated information about the plurality of employees from said auditing database.

### Claim 3 (depends on 2)

The method of claim 2, wherein the predefined audit layout is in the order and the layout defined in the Audits of 401(k) Plans as published by AICPA.

### Claim 4 (depends on 2)

The method of claim 2, wherein the predefined audit layout comprises reports showing the combined auditing information for the plurality of employees, including:
a) federally mandated audits;
b) Plan documents;
c) Auditing statements of net assets;
d) Auditing statement of changes in net assets;
e) discrimination tests; and
f) plan tax information.

### Claim 5 (depends on 2)

The method of claim 2, wherein the administrator further provides an interactive voice response system for providing information pertaining to the defined contribution plan.

### Claim 6 (depends on 2)

The method of claim 2, wherein the predefined audit layout is provided by the independent auditor to the administrator.

### Claim 7 (depends on 2)

The method of claim 2, wherein the predefined audit layout is provided by an auditing association.

### Claim 8 (depends on 2)

The method of claim 2, wherein the electronic network comprises the Internet.

### Claim 9

A method of auditing retirement accounts comprising the steps of:
a) first company offering a defined contribution plan;
b) a plurality of employees of a second company contributing to the defined contribution plan;
c) an administrator at a third company collecting and maintain records for the overall defined contribution plan and for providing access to portions of the defined contribution plan;
d) the administrator storing the records on an electronic memory connected with the network, where the records include the name, address, and position of employees of the second company; account balances for and contributions to the defined contribution plan by the employees; and the interest on and withdrawals from the defined contribution plan to maintain the accounts of the employees;
e) the administrator posting information on a computer display in a first report format for at least one employee to view information about the at least one employee's accounting data, and not allowing the at least one employee access to others of the employees of the second company's accounting data;
f) the administrator gathering auditing information and documents about the overall defined contribution plan and placing said information on the electronic memory;
g) the administrator posting on an electronic display selectable reporting formats not available to said at least one employee for presenting auditing information about the overall defined contribution plan via a network in a predefined audit layout order format different from said first format, wherein said auditing information includes information on all of the employee's accounting data;
h) an independent auditor registering with the administrator for access to the administrator's electronic memory, and the administrator providing the auditor access to all of the employees' accounting data;
i) selecting at least one selectable reporting format to view a report on the electronic display of data stored on the administrator's electronic memory over the network, where the auditor may selectively access information on all of the employee's accounting data through the reports;
j) a computer associated with the administrator generating a report associated with the at least one selectable reporting format in response to said auditor selection from the auditing information contained on said memory connected with the network;
k) transmitting the report to the auditor over the network; and

### Claim 10 (depends on 9)

The method of claim 9, wherein the predefined audit layout order is the order defined in the Audits of 401(k) Plans as published by AICPA.

### Claim 11 (depends on 9)

The method of claim 9, further wherein plan auditing documents may be transmitted to the auditor on request, wherein said plan auditing reports include:
h) federally mandated audits;
i) Plan documents;
j) Auditing statements of net assets;
k) Auditing statement of changes in net assets;
l) discrimination tests; and
m) plan tax information.

### Claim 12

(canceled)

### Claim 13 (depends on 9)

The method of claim 9, wherein the predefined audit layout order is provided by the auditor to the administrator.

### Claim 14 (depends on 9)

The method of claim 9, wherein the predefined audit layout order is provided by an auditing association.

### Claim 15 (depends on 9)

The method of claim 9, wherein the network includes the Internet.

### Claim 16 (depends on 9)

The method of claim 9, further comprising said auditor auditing the defined contribution plan using said report.

### Claim 17 (depends on 2)

The method of claim 2, wherein the at least one report viewable by at least one auditor showing the combined accounting information for the plurality of employees combines the auditing data for only employees employed by the second company.

### Claim 18 (depends on 2)

The method of claim 2, wherein the at least one report viewable by at least one auditor showing the combined accounting information for the plurality of employees combines the auditing data for all employees of all companies having plans administered by said administrator in response to selection of the report.

### Claim 19 (depends on 2)

The method of claim 2, wherein the auditor may drill down into a combined accounting data report to see accounting information on a single one of said plurality of employee's contributions.

### Claim 20 (depends on 2)

The method of claim 2, wherein the combined accounting information includes all of the data required to file an IRS Form 5500 plan audit and may be viewed by available by selecting reports in the display.

### Claim 21 (depends on 20)

The method of claim 20, wherein the combined accounting information includes a plan document, an adoption agreement, and summary plan description for the plan being audited for display in at least one selected report.

### Claim 22 (depends on 20)

The method of claim 20, wherein the combined accounting information includes certified statements from a settlement and clearing service for the plan being audited for display in at least one selected report.

### Claim 23 (depends on 20)

The method of claim 20, wherein the combined accounting information includes auditing statements of net assets for the plan being audited for display in at least one selected report.

### Claim 24 (depends on 20)

The method of claim 20, wherein the combined accounting information includes images of individual promissory notes and loans associated with the plan being audited for display in at least one selected report.

### Claim 25 (depends on 2)

The method of claim 2, wherein the at least one report viewable by at least one auditor showing the combined accounting information for the plurality of employees combines the auditing data for only employees employed by the second company.

### Claim 26 (depends on 9)

The method of claim 9, further wherein plan auditing documents may be transmitted to the auditor on request, wherein said auditor selects a report from a list presented on a computer screen of the auditor comprising:
h) SAS 70 audits;
i) Plan documents;
j) Auditing statements of net assets;
k) Auditing statement of changes in net assets;
l) discrimination tests; and
m) plan tax information.

### Claim 27 (depends on 9)

The method of claim 9, wherein the auditor may drill down into a combined accounting data report to see all of the data required to file an IRS Form 5500 plan audit and may be viewed by available by selecting reports in the display,
wherein the report includes:
images of a plan document, an adoption agreement, and summary plan description for the plan being audited for display in at least one selected report;
certified statements from a settlement and clearing service for the plan being audited for display in at least one selected report;
auditing statements of net assets for the plan being audited for display in at least one selected report; and
images of individual promissory notes and loans associated with the plan being audited for display in at least one selected report.