US 2010/0250409 A1 · Computer-implemented method and system for posting journal entries to general ledger

Abstract

Embodiments of computer-implemented methods and systems for posting non-machine journal entries to a general ledger can help the user validate non-machine journal entries posted to the general ledger. A non-machine journal entry application can be operated on a web platform which can be operated to maintain recurrent entries, create new or correct existing entries, and validate entries before posting them to the general ledger system. Operating the non-machine journal entry application, a user can store and maintain recurring entries in a database; validate a journal batch before posting; post recurring entries; correct existing entries; track journal entry batches sent to the general ledger; report on types of journal entries and posting history; and verify recurring batch completeness from exception, summary and account detail reports. The application centralizes the data entry and collection processes, enforces strict validation and quality control rules, and provides control through management reporting in a web-based environment.

Claims15

Dependent claims

A computer-implemented method for posting a non-machine journal entry to a general ledger, the method comprising:

accessing a non-machine journal entry application operated on an accounting processor;
creating a non-machine journal entry using the non-machine journal entry application;
electronically submitting the non-machine journal entry for approval;
reviewing the non-machine journal entry for compliance with a set of requirements;
if the non-machine journal entry complies with the set of requirements, electronically posting the non-machine journal entry to a computer-implemented general ledger application.

2 more elements

A computer-implemented system for posting a non-machine journal entry to a general ledger comprising:

an accounting processor adapted to execute a general ledger application adapted to maintain a general ledger through a plurality of machine entries and a non-machine journal entry application adapted to create a plurality of non-machine journal entries and to selectively transmit non-machine journal entries to the general ledger;
and
a data storage device, the data storage device containing accounting information, the data storage device operably arranged with the accounting processor such that the account information in the storage device is accessible to the accounting processor via at least one of the general ledger application the non-machine journal entry application and is modifiable by the accounting processor;
wherein the non-machine journal entry application executed by the accounting processor includes:
a journal header module adapted for use to select a journal header from a set of journal header types,
a journal detail module adapted for use to enter journal detail information for the selected journal header,
a cover sheet module adapted for use to create a cover sheet, and
a support module adapted for use to attach supporting documentation for the non-machine journal entry.

5 more elements

Dependencies are inferred from the claim text.

Computer-implemented method and system for posting journal entries to general ledger

Life of this patent

Computer-implemented method and system for posting journal entries to general ledger

Life of this patent

Abstract

Claims15