Document management apparatus, method, and program

A document managing method of electronically storing document information including at least one keyword associated with a document so as to search for said document into a document information storage unit and managing it, comprising:

• preparing a document information storage unit which stores said document information;
• preparing a sectional keyword option storage unit which stores a plurality of sectional keyword option lists each containing a specialistic keyword relating to each of a plurality of sections;
• preparing a common keyword option storage unit which stores a common keyword option list containing a general keyword common to said plurality of sections;
• accepting selection of a section and entry of authentication information from a user and conducting login authentication to said section;
• reading said sectional keyword option list corresponding to the authenticated section from said sectional keyword option storage unit, reading said common keyword option list from said common keyword option storage unit, and displaying said sectional keyword option list and said common keyword option list on a single screen;
• accepting a keyword selected by said user from said sectional keyword option list or said common keyword option list displayed;
• searching said document information storage unit based on the accepted keyword;
• and
• presenting a result of said search to said user.

A document management program stored on a computer readable medium for controlling a computer that electronically stores document information including at least one keyword associated with a document so as to search for said document into a document information database and manages it,

• wherein said computer comprises:
• a document information database in which said document information is stored;
• a sectional keyword option storage unit which stores a plurality of sectional keyword option lists each containing a specialistic keyword relating to each of a plurality of sections;
• and
• a common keyword option storage unit which stores a common keyword option list containing a general keyword common to said plurality of sections, and
• said program stored on a computer readable medium makes said computer execute:
• a procedure of accepting selection of a section and entry of authentication information from a user and conducting login authentication to said section;
• a procedure of reading said sectional keyword option list corresponding to the authenticated section from said sectional keyword option storage unit, reading said common keyword option list from said common keyword option storage unit, and displaying said sectional keyword option list and said common keyword option list on a single screen;
• a procedure of accepting a keyword selected by said user from said sectional keyword option list or said common keyword option list displayed;
• a procedure of searching said document information database based on said keyword accepted;
• and
• a procedure of presenting a result of said search to said user.