Document administration system, document administration apparatus, and recording medium

A document administering apparatus connected to a plurality of document storing apparatuses each having boxes for storing various information in a sorted manner via a network, the document administering apparatus comprising:

• an output request receiving portion for receiving an output request on a document stored in one of the document storing apparatuses;
• an output destination selecting portion for selecting one of the document storing apparatuses for actually outputting the document corresponding to the output request among the plurality of document storing apparatuses based on an instruction by a user;
• a discriminating portion which discriminates whether the one of the document storing apparatuses selected by the output destination selecting portion coincides with one of the document storing apparatuses in which the document is stored;
• and
• a controller which makes the document storing apparatus output the document when the discriminating portion discriminates both the document storing apparatuses are the same, and obtains the document from one of the document storing apparatuses in which the document is stored and transmits the obtained document to the one of the document storing apparatuses selected by the output destination selecting portion to output the document when the discriminating portion discriminates both the document storing apparatuses are not the same.

A recording medium in which document administration program for making a computer execute the steps is recorded, the steps comprising:

• an output request receiving step for receiving an output request of a document stored in any one of a plurality of document storing apparatuses connected with each other via a network, each of the document storing apparatuses having a plurality of boxes for storing various documents in a sorted manner;
• an output destination selecting step for selecting one of the document storing apparatuses for actually outputting the document corresponding to the output request among the plurality of document storing apparatuses based on an instruction of a user;
• a step of discriminating whether the one of the document storing apparatuses selected at the output destination selecting step coincides with the one of the document storing apparatuses in which the document is stored;
• and
• an output control step for making the one of the document storing apparatus output the document when the discriminating portion discriminates both the document storing apparatuses are the same, and obtains the document from the one of the document storing apparatuses in which the document is stored and transmits the obtained document to the one of the document storing apparatuses selected by the output destination selecting portion to output the document when the discriminating portion discriminates both the document storing apparatuses are not the same.