Automated records management with enforcement of a mandatory minimum retention record
AssigneeFileNet Corporation
InventorsTod DeBie, Albert Brown
Life of this patent
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Abstract
A records management system and method includes a file plan that has one or more segments associated with compliance data. Data stored in these segments of the file plan have a mandatory minimum retention period during which they cannot be modified or deleted. Additionally, the information about the mandatory minimum retention period may not be altered or removed.
Claims43
A computer-based method for content management comprising the steps of:
- assigning an event-based minimum retention period for a stored data item;
- indicating whether the event-based minimum retention period is mandatory;
- and
- preventing alteration of the stored data item during the event-based minimum retention period, if mandatory, by a user irrespective of data access privileges granted the user.
Computer-readable media containing programming instructions for managing content that upon execution thereof, causes one or more processors to perform the steps of:
- assigning an event-based minimum retention period for a stored data item;
- indicating whether the event-based minimum retention period is mandatory;
- and
- preventing alteration of the stored data item during the event-based minimum retention period, if mandatory, by a user irrespective of data access privileges granted the user.
A content management system comprising:
- a software-based content repository configured to access a stored data item having assigned thereto a mandatory minimum retention period;
- the software-based content repository further configured to prevent alteration of the stored data item, during the mandatory minimum retention period, by a user irrespective of data access privileges granted the user.
A records management system comprising:
- a network attached data storage system coupled to a network for receiving commands from one or more records management software applications, further comprising:
- a content repository configured to access a stored data item having assigned thereto a mandatory minimum retention period;
- a firewall located between the records management software applications and the content repository, and configured to restrict traffic reaching the content repository to an allowable set of commands;
- the content repository further configured to prevent alteration of the stored data item during the mandatory minimum retention period;
- and
- one or more storage devices configured to store the stored data item and information about the mandatory minimum retention period.
Dependencies are inferred from the claim text.