Method and system for managing employee access to payroll information

A method for using a computer apparatus for managing access to payroll data and direct deposit data for a plurality of employees over a network, the method comprising:

• maintaining a computer system that is capable of sending and receiving data over the network;
• storing in the computer system employee identification data, payroll data, direct deposit data, and reference date data corresponding to each employee, and criteria for direct deposit payroll participation;
• inputting in the computer system data corresponding to a time interval for each employee, during which interval following the reference date, if the direct deposit data for the employee does not satisfy the criteria for direct deposit payroll participation, the employee may receive payroll data;
• receiving over the network employee identification data from an employee;
• matching the received employee identification data to the corresponding payroll data and direct deposit data in the computer system;
• determining whether the direct deposit data for the employee satisfies the criteria for direct deposit payroll participation;
• if the employee direct deposit data satisfies the criteria, sending the corresponding payroll data over the network to the employee;
• and
• if the employee direct deposit data does not satisfy the criteria, determining whether the employee time interval following the employee reference date has expired, and if the time interval has not expired, sending the corresponding payroll data over the network to the employee.

A method for using a computer apparatus for managing access to payroll data and W-4 data for a plurality of employees over a network, the method comprising:

• maintaining a computer system that is capable of sending and receiving data over the network;
• storing in the computer system employee identification data, payroll data, and W-4 data corresponding to each employee, and criteria for W-4 participation;
• receiving over the network employee identification data from an employee;
• matching the received employee identification data to the corresponding payroll data and W-4 data in the computer system;
• determining whether the W-4 data for the employee satisfies the criteria for W-4 participation;
• if the employee W-4 data satisfies the criteria, sending the corresponding payroll data over the network to the employee.

A computer based system for managing access to payroll data and direct deposit data for a plurality of employees over a network, the system comprising:

• an input device for receiving input data,
• a processor connected to the input device which is programmed to store input data in a memory device and to perform operations upon stored data to produce output data,
• a memory device connected to the processor for storing the input data, and
• an output device connected to the processor for displaying the output data;
• the input device capable of receiving payroll data and direct deposit data for a plurality of employees, criteria for direct deposit payroll participation, and a request for payroll data from one of the employees over the network;
• and
• the processor programmed for determining whether the employee direct deposit data satisfies the criteria and if the employee direct deposit data satisfies the criteria, sending the corresponding payroll data over the network to the employee.