Mandatory compliance document management and submission system and method
AssigneeKYOCERA Document Solutions Inc.
InventorTravis M. Jaworski
Life of this patent
Estimating the term…
Abstract
A system for managing mandatory compliance documents is disclosed. The system functions as a platform for supporting users to manage and submit documents online. An initiating user generates an executable document and sends this document together with rules in a link to a number of receiving users. The rules allow the receiving parties to e-sign the document and save the signed document in their respective user profiles. In particular, the receiving users may select remotely a printing device located in the initiating user's location so that a print job will be sent to the printing device directly from the receiving users. A method for managing mandatory compliance document is also disclosed.
Claims20
A computer-implemented method for managing executions of mandatory compliance documents, comprising:
- accessing a database storing a plurality of documents to retrieve a document;
- assigning a policy to the document retrieved from the database, wherein the policy includes at least one of priority levels, deadlines, distributed printing devices, and recipients of the document;
- sending the document from a first location, via a wireless network, to at least one remote computing device after the policy is assigned;
- executing the document at the at least one remote computing device;
- sending the executed document from the at least one remote computing device to the first location;
- receiving the executed document from the at least one remote computing device;
- and
- post-processing the document received from at least one receiving computing device according to the policy assigned to the document.
A computer-implemented method for managing executions of mandatory compliance documents, the computer-implemented method comprising:
- at a local location, generating at least one document and assigning policies to the at least one document, wherein the policies include priority levels, deadline for executing the plurality of documents, designated printing devices, and categories of recipients of the at least one document;
- storing the at least one document in at least one file in a database;
- sending a link to at least one remote computing device, wherein the link allows the at least one remote computing device to access the at least one document stored in the at least one file, and wherein the at least one file is associated with the at least one remote computing device, respectively;
- accessing and executing the at least one document by the at least one computing device;
- and
- acknowledging that the at least one document has been executed.
A system for managing executions of mandatory compliance documents, the system comprising:
- a database storing a plurality of documents;
- a managing device accessible to the plurality of documents stored in the database, comprising a processor, wherein the database further stores medium-readable instructions, which when executed, causes the processor to:
- access the database to retrieve a document from the plurality of documents;
- assign a policy to the document, wherein the policy includes at least one of priority levels, deadlines, distributed printing devices, and recipients of the document;
- deliver the document to at least one receiving computing device after the policy is assigned,
- receive the document from the at least one receiving computing device after the document is processed by the receiving computing device;
- and
- post-process the document received from the at least one receiving computing device according to the policy assigned to the document.
Dependencies are inferred from the claim text.