Systems and methods for medical device task generation and management

A medical device task generation and management system, the system comprising:

• a staff computing device comprising a network interface and a plurality of processing circuits, the network interface structured to facilitate data communication with a server computing device via a network, each of the processing circuits comprising a processor and a memory, the processing circuits structured to:
• control, by a user interface circuit of the processing circuits, a front-end of a workflow management application comprising displaying a user interactive interface and receiving user interactions from the user interactive interface;
• launch, by the user interface circuit on the front-end of the workflow management application, a Radio Frequency Identification (RFID) reader to read an RFID tag or a Near Field Communications (NFC) chip of a medical device;
• control, by a patient management circuit and an analytics generation circuit of the processing circuits, a back-end of the workflow management application comprising handling and generating one or more tasks and generating and providing one or more statistics or analytics;
• determine, by the patient management circuit on the back-end of the workflow management application via the RFID tag or the NFC chip, device data identifying the medical device;
• in response to receiving the device data, automatically identify, by the patient management circuit, the one or more tasks based on the device data on the workflow management application, wherein each of the one or more tasks includes a due date, a due time, and task data;
• authenticate, by the patient management circuit, the staff computing device to access the workflow management application based on a one-time code transmitted via the user interface circuit, the staff computing device associated with a staff member assigned to the one or more tasks;
• generate, by the user interface circuit on the user interactive interface of the front-end of the workflow management application, a device representation based on the device data, the device representation visually representative of the medical device;
• provide, by the user interface circuit on the user interactive interface, one or more indicators associated with each of the one or more tasks within the device representation to a user of the staff computing device, the one or more indicators providing a real-time visual indication within the device representation of a completion status of each of the one or more tasks based on the due date and the due time, the indicator comprising at least one of a first color associated with a corresponding task being overdue, a second color associated with the corresponding task being due, or a third color associated with the corresponding task not being due;
• determine, by the patient management circuit, that at least one of the one or more tasks has been completed;
• prevent, by the analytics generation circuit, the user interface circuit and the patient management circuit from performing any calculation-intensive data processing;
• generate, by the analytics generation circuit, the one or more statistics or analytics associated with a plurality of medical devices comprising the medical device, the one or more statistics or analytics comprising a first quantity of the medical devices utilized within a first time period;
• predict, by the analytics generation circuit, a predicted quantity of the medical devices to be utilized within a second time period after the first time period;
• and
• in response to the predicted quantity being greater than a second quantity of the medical devices available in inventory, generate, by the analytics generation circuit, a purchase request for at least an additional quantity of the medical devices, the additional quantity being equal to a difference between the predicted quantity and the second quantity.

A non-transitory computer readable medium having computer-executable instructions embodied therein that, when executed by a plurality of processing circuits of a computing system, cause the computing system to perform operations to generate and manage one or more tasks associated with a medical device, the operations comprising:

• control, by a user interface circuit of the processing circuits, a front-end of a workflow management application comprising displaying a user interactive interface and receiving user interactions from the user interactive interface;
• launch, by the user interface circuit on the front-end of the workflow management application, a Radio Frequency Identification (RFID) reader to read an RFID tag or a Near Field Communications (NFC) chip of the medical device;
• control, by a patient management circuit and an analytics generation circuit of the processing circuits, a back-end of the workflow management application comprising handling and generating the one or more tasks and generating and providing one or more statistics or analytics;
• determine, by a patient management circuit on the back-end of the workflow management application via the RFID tag or the NFC chip, device data identifying the medical device;
• in response to receiving the device data, automatically generate, by the patient management circuit, the one or more tasks based on the device data on the workflow management application, each of the one or more tasks including a due date, a due time, and task data;
• authenticate, by the patient management circuit, a staff computing device to access the workflow management application based on a one-time code transmitted via the user interface circuit, the staff computing device associated with a staff member assigned to the one or more tasks;
• generate, by the user interface circuit on the user interactive interface of the front-end of the workflow management application, a device representation based on the device data, the device representation visually representative of the medical device;
• generate and provide, by the user interface circuit on the user interactive interface, one or more indicators based on each of the one or more tasks within the device representation to a user of a computing device, the one or more indicators providing a real-time visual indication within the device representation of a completion status of each of the one or more tasks based on the due date and the due time, the indicator comprising at least one of a first color associated with a corresponding task being overdue, a second color associated with the corresponding task being due, or a third color associated with the corresponding task not being due;
• determine, by the patient management circuit, that at least one of the one or more tasks has been completed;
• prevent, by the analytics generation circuit, the user interface circuit and the patient management circuit from performing any calculation-intensive data processing;
• generate, by the analytics generation circuit, the one or more statistics or analytics associated with a plurality of medical devices comprising the medical device, the one or more statistics or analytics comprising a first quantity of the medical devices utilized within a first time period;
• predict, by the analytics generation circuit, a predicted quantity of the medical devices to be utilized within a second time period after the first time period;
• and
• in response to the predicted quantity being greater than a second quantity of the medical devices available in inventory, generate, by the analytics generation circuit, a purchase request for at least an additional quantity of the medical devices, the additional quantity being equal to a difference between the predicted quantity and the second quantity.