A computer implemented method of creating and storing a document using a computer network accessible by a plurality of computational devices operated by a plurality of human users that work for an organization as either employees or contractors of the organization, said human users holding roles in the organization including supervisors, initial reviewers, and human resource (HR) reviewers, the HR reviewers being individuals that perform human resources-related functions for the organization, the method comprising the steps of:
- displaying a template having fillable text box portions to be filled out to create a draft document on a computational device of a supervisor of the organization, the supervisor authoring the draft document by inputting into the fillable text box portions of the template a description of work-related conduct describing what a specified worker of the organization for whom the supervisor is in a supervisory role did while working for the organization, said description using objective work-related specifics, including who, what, where, when or how of the specified worker's conduct the draft document containing information regarding the work-related conduct of the specified worker of the organization;
- encrypting the draft document with a unique encryption key and storing the encrypted draft document on an assigned location within the computer network, then forwarding the encrypted draft document, via the computer network, to an initial reviewer of the organization;
- (a) after receiving the encrypted draft document from the supervisor, the initial reviewer adding initial reviewer edits and creating a new encrypted draft document with initial reviewer edits, and then returning the new encrypted draft document with initial reviewer edits to the supervisor via the computer network;
- (b) the supervisor rejecting the new encrypted draft document with initial reviewer edits, adding supervisor edits, and creating an encrypted new version of the draft document with supervisor edits, and then sending the encrypted new version of the draft document with supervisor edits to the initial reviewer via the computer network;
- repeating steps (a) and (b) until both the supervisor and the initial reviewer indicate indicating on the computer network an approval of the encrypted draft document with the initial reviewer edits and the supervisor edits and then sending the encrypted draft document with the initial reviewer edits and the supervisor edits via the computer network to an HR reviewer;
- (c) when the HR reviewer receiving the encrypted draft document with the initial reviewer edits and the supervisor edits, the HR reviewer rejecting the draft document with the initial reviewer edits and the supervisor edits and creating an encrypted HR reviewed draft document by adding HR reviewer edits and then sending the encrypted HR reviewed draft document to the supervisor via the computer network;
- when the supervisor receiving the encrypted HR reviewed draft document, the supervisor either:
- (d) indicating an approval on the computer network of the encrypted HR reviewed draft document and then sending the encrypted HR reviewed draft document via the computer network to the initial reviewer;
- or
- (e) adding edits and creating an encrypted supervisor revised version of the draft document with supervisor revisions, and then sending the encrypted supervisor revised version of the draft document with supervisor revisions to the initial reviewer via the computer network;
- (g) the initial reviewer receiving:
- (i) the encrypted HR reviewed draft document with the supervisor approval, and indicating on the computer network an initial reviewer approval, and then sending the encrypted HR reviewed draft document with the supervisor approval via the computer network to the HR reviewer;
- or
- (ii) the encrypted supervisor revised version of the draft document with supervisor revisions and indicating on the computer network an initial reviewer approval of the encrypted supervisor revised version of the draft document with supervisor revisions;
- and then sending the encrypted supervisor revised version of the draft document with supervisor revisions via the computer network to the HR reviewer:
- (h) the HR reviewer indicating an approval of the encrypted HR reviewed draft document with the supervisor approval or the encrypted supervisor revised version of the draft document with supervisor revisions and then designating the HR reviewed draft document with the supervisor approval or the supervisor revised version of the draft document with supervisor revisions a finalized document;
- after the designation of the draft document as the finalized document, (i) deleting all prior versions of the draft document and (ii) deleting the unique encryption key, rendering the prior versions of the draft document irretrievable and (iii) adding the finalized document to a blockchain network to create an immutable final document stored on the blockchain network.