Virtual meeting systems and methods for a remote room conference system

A system comprising:

• a memory storing instructions;
• and
• a processor communicatively coupled to the memory and configured to execute the instructions to:
• establish a secured connection between a user device of a user and a server of an organization;
• receive, from the server via the secured connection, schedule information of a virtual meeting associated with the user;
• authenticate a proximity-based connection between the user device and a room conference system;
• and
• transmit, in response to the authenticating of the proximity-based connection, the schedule information of the virtual meeting to the room conference system via the proximity-based connection, the room conference system being configured to use the schedule information to connect to a conference server to launch the virtual meeting on the room conference system,
• wherein the authenticating of the proximity-based connection between the user device and the room conference system comprises:
• transmitting a meeting synchronization request to the room conference system;
• receiving, in response to the meeting synchronization request, authentication data from the room conference system;
• receiving, via the user device, a user input from the user;
• determining that the authentication data received from the room conference system matches the user input received from the user;
• and
• authorizing, based on the determining that the authentication data matches the user input, the proximity-based connection between the user device and the room conference system.

A non-transitory computer-readable medium storing instructions that, when executed, direct a processor of a user device of a user to:

• establish a secured connection between the user device and a server of an organization;
• receive, from the server via the secured connection, schedule information of a virtual meeting associated with the user;
• authenticate a proximity-based connection between the user device and a room conference system;
• and
• transmit, in response to the authenticating of the proximity-based connection, the schedule information of the virtual meeting to the room conference system via the proximity-based connection, the room conference system being configured to use the schedule information to connect to a conference server to launch the virtual meeting on the room conference system,
• wherein the authenticating of the proximity-based connection between the user device and the room conference system comprises:
• transmitting a meeting synchronization request to the room conference system;
• receiving, in response to the meeting synchronization request, authentication data from the room conference system;
• receiving, via the user device, a user input from the user;
• determining that the authentication data received from the room conference system matches the user input received from the user;
• and
• authorizing, based on the determining that the authentication data matches the user input, the proximity-based connection between the user device and the room conference system.