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US 11,694,164 B2Granted
Digital mailroom application
AssigneeDocSolid LLC
InventorsSteven W. Irons, David R. Guilbault, Dale Shoup, Michael A. Herzog
Life of this patent
Estimating the term…
Abstract
A digital mailroom application is used by a mail clerk to process incoming physical mail. The digital mailroom application receives a list of mail recipients and mail delivery settings, then processes the incoming physical mail using the list of mail recipients and mail delivery settings. A piece of incoming physical mail can be processed by determining one of the mail recipients as the recipient for the piece of physical mail. The piece of physical mail is then scanned to generate a corresponding digital mail piece, which is routed electronically based on the defined mail delivery settings.
Claims22
An apparatus comprising:
- at least one processor;
- a memory coupled to the at least one processor;
- and
- a digital mailroom application residing in the memory and executed by the at least one processor, the digital mailroom application processing incoming physical mail according to a list of mail recipients and a plurality of mail delivery settings, the digital mailroom application receiving a selection of a recipient in the list of mail recipients for a physical piece of mail, receiving a scan of the physical piece of mail that is a digital mail piece corresponding to the physical piece of mail, and routing the digital mail piece according to the plurality of mail delivery settings, wherein the plurality of mail delivery settings specifies a person who is an addressee of the physical piece of mail to receive the digital mail piece and a person who is not an addressee of the physical piece of mail to receive the digital mail piece, wherein the digital mailroom application, in response to the plurality of mail delivery settings, routes the digital mail piece to the person who is an addressee and routes the digital mail piece to the person who is not an addressee, wherein the plurality of mail delivery settings specify to send a notification of the digital mail piece to the person who is not an addressee of the physical mail piece and do not specify to send a notification of the digital mail piece to the person who is an addressee of the physical mail piece, resulting in the digital mailroom application sending the notification of the digital mail piece to the person who is not the addressee of the physical mail piece and not sending the notification of the digital mail piece to the person who is the addressee of the physical mail piece.
1 more element
An apparatus comprising:
- at least one processor;
- a memory coupled to the at least one processor;
- a list of mail recipients residing in the memory;
- a list of mail delivery settings residing in the memory, wherein the list of mail delivery settings comprises:
- at least one system delivery setting that specifies whether to send a digital mail piece to a document repository;
- a plurality of recipient delivery settings that specifies at least one entity to receive a digital mail piece based on a selected one of the list of mail recipients and that specifies at least one entity to which a notification of the digital mail piece is sent based on a selected one of the list of mail recipients and a format for the notification of the digital mail piece, wherein the plurality of delivery settings specifies a person who is an addressee of a physical piece of mail to receive the digital mail piece and a person who is not an addressee of the physical piece of mail to receive the digital mail piece;
- at least one sender delivery setting that specifies at least one entity to receive a digital mail piece based on a sender of the physical piece of mail corresponding to the digital mail piece and that specifies at least one entity to which a notification of the digital mail piece is sent based on a sender of the physical piece of mail corresponding to the digital mail piece and a format for the notification of the digital mail piece;
- at least one mail type delivery setting that specifies at least one entity to receive a digital mail piece based on a mail type of the physical piece of mail corresponding to the digital mail piece and that specifies at least one entity to which a notification of the digital mail piece is sent based on the mail type of the physical piece of mail corresponding to the digital mail piece and a format for the notification of the digital mail piece;
- a digital mailroom application residing in the memory and executed by the at least one processor, the digital mailroom application processing incoming physical mail according to the list of mail recipients and a the list of mail delivery settings, the digital mailroom application receiving a selection of a recipient in the list of mail recipients for a physical piece of mail, receiving a scan of the physical piece of mail that is a digital mail piece corresponding to the physical piece of mail, routing the digital mail piece to the person who is an addressee of the physical piece of mail and to the person who is not an addressee of the physical piece of mail according to the plurality of mail delivery settings, providing at least one notification of the digital mail piece to the person who is not the addressee of the physical mail piece and not sending the notification of the digital mail piece to the person who is the addressee of the physical mail piece according to the plurality of mail delivery settings, and performing other processing corresponding to the selected digital mail piece as specified in the plurality of mail delivery settings, wherein the digital mailroom application comprises a recipient interface that allows a selected recipient on the list of mail recipients to select and change at least one of the recipient delivery settings corresponding to the selected recipient.
6 more elements
Dependencies are inferred from the claim text.