Method and apparatus for automating process of receiving verification documentation

A system for automating a process of receiving documentation, comprising:

• a memory and one or more processors operatively connected to the memory via a communication network,
• wherein the one or more processors are configured to:
• initiate, by a first computing device utilized by a first user, an electronic communication process to request documentation from a second computing device utilized by a second user;
• receive identification information of the second user for generating a unique barcode to be provided with the requested documentation in response to the initiating of the electronic communication;
• generate the unique barcode based on the received identification information of the second user;
• create an application programming interface (API) link for the generated barcode;
• transmit the electronic communication with the API link attached therein to the second computing device;
• and
• automatically obtain, by an email client, the unique barcode upon receiving an input to open the API link from the second computing device, the unique barcode to be attached as a cover sheet with the requested documentation for scanning by a multi-functional device,
• wherein for automatically obtaining the unique barcode, the one or more processors are further configured to:
• automatically send an inquiry, by an e-mail client device associated with an e-mail account of the second user to a barcode management micro service device via an API gateway based on receiving the input to open the API link from the second computing device, to confirm that the API link is sent to the second user who is an authorized user;
• verify that the second user is an authorized user who should receive the unique barcode based on matching the identification information of the second user with the associated e-mail account of the second user;
• and
• send the unique barcode to the e-mail account of the second user for further processing.

A non-transitory computer readable medium configured to store instructions for automating a process of receiving documentation, wherein when executed, the instructions cause one or more processors to perform the following:

• initiating, by a first computing device utilized by a first user, an electronic communication process to request documentation from a second computing device utilized by a second user;
• receiving identification information of the second user for generating a unique barcode to be provided with the requested documentation in response to the initiating of the electronic communication;
• generating the unique barcode based on the received identification information of the second user;
• creating an application programming interface (API) link for the generated barcode;
• transmitting the electronic communication with the API link attached therein to the second computing device;
• and
• automatically obtaining, by an email client, the unique barcode upon receiving an input to open the API link from the second computing device, the unique barcode to be attached as a cover sheet with the requested documentation for scanning by a multi-functional device,
• wherein the automatically obtaining the unique barcode further comprising:
• automatically sending an inquiry, by an e-mail client device associated with an e-mail account of the second user to a barcode management micro service device via an API gateway based on receiving the input to open the API link from the second computing device, to confirm that the API link is sent to the second user who is an authorized user;
• verifying that the second user is an authorized user who should receive the unique barcode based on matching the identification information of the second user with the associated e-mail account of the second user;
• and
• sending the unique barcode to the e-mail account of the second user for further processing.