Systems and methods for providing status-based maintenance schedules

A computing system, comprising:

• a processor;
• a memory operably connected to at least the processor;
• a non-transitory computer-readable medium operable connected to at least the processor and the memory, and storing instructions that, when executed by the processor, cause the computing system to at least:
• maintain a centralized database that contains asset records for a plurality of remote assets, wherein each asset record for a remote asset is configured as a hierarchy of record relationships and contains at least:
• (i) status data that indicates a current status of the remote asset,
• (ii) a maintenance specification that specifies a type of maintenance to be performed on the remote asset,
• (iii) a plurality of maintenance schedule records associated with the maintenance specification, wherein each maintenance schedule record corresponds to a different status, and
• (iv) at least one trigger record associated with each of the plurality of maintenance schedule records, wherein the at least one trigger record includes trigger data indicating a time period when preventive maintenance is to be performed on the remote asset;
• implement a cloud-accessible tool residing on one or more server computers that are accessed remotely by one or more users via a computerized network;
• wherein the cloud-accessible tool allows remote access to read, from the centralized database via the processor, an asset record of an asset and identifying a first maintenance schedule record that is active for the asset based on a current status of the asset
• generate a graphical user interface to facilitate user interaction and modification of status data from asset records in the centralized database;
• execute a preventative maintenance algorithm, by the computing system as a centralized server-side algorithm, that periodically reads the status data from a plurality of the asset records of the remote assets from the centralized database, and determining that the status data in a given asset record indicates the current status of a given asset associated with the given asset record has changed from a first status to a second status;
• wherein the preventative maintenance algorithm is configured to control selection of a maintenance schedule record based on the status data and the hierarchy of record relationships for the given asset record including:
• in response to the preventative maintenance algorithm determining that the current status has changed to the second status in the given asset record, automatically switching, by the preventative maintenance algorithm, the first maintenance schedule record to cause a change in maintenance strategies for the given asset by at least causing the computing system to:
• access the asset record of the given asset, by the preventative maintenance algorithm, from the centralized database;
• identify and automatically select a second maintenance schedule record from the plurality of maintenance schedule records associated with the given asset record in the hierarchy of record relationships that corresponds to the second status as indicated by the status data;
• assign, via the processor executing the preventative maintenance algorithm, the second maintenance schedule record, as selected, to the asset record of the given asset to activate the second maintenance schedule record for the given asset, wherein the second maintenance schedule record includes at least one trigger record including trigger data indicating when preventive maintenance is to be performed on the given asset;
• and
• transmit over a network, via the processor executing the preventative maintenance algorithm, a preventive maintenance work order record, in accordance with the at least one trigger record of the second maintenance schedule record, to direct preventive maintenance to be performed on the asset in accordance with the trigger data from the second maintenance schedule record.

A non-transitory computer-readable medium storing instructions that, when executed by one or more processors of a computing device, cause the computing device to at least:

• maintain a centralized database that contains asset records for a plurality of remote assets, wherein each asset record for a remote asset is configured as a hierarchy of record relationships and contains at least:
• (i) status data that indicates a current status of the remote asset,
• (ii) a maintenance specification that specifies a type of maintenance to be performed on the remote asset,
• (iii) a plurality of maintenance schedule records associated with the maintenance specification, wherein each maintenance schedule record corresponds to a different status, and
• (iv) at least one trigger record associated with each of the plurality of maintenance schedule records, wherein the at least one trigger record includes trigger data indicating a time period when preventive maintenance is to be performed on the remote asset;
• implement a cloud-accessible tool residing on one or more server computers that are accessed remotely by one or more users via a computerized network;
• wherein the cloud-accessible tool is configured to allow remote access to read, from the centralized database via the processor, an asset record of an asset and identifying a first maintenance schedule record that is active for the asset based on a current status of the asset;
• generate a graphical user interface via the cloud-accessible tool to facilitate user interaction and modification of status data from asset records in the centralized database;
• execute a preventative maintenance algorithm, by the computing system as a centralized server-side algorithm, that periodically reads the status data from a plurality of the asset records of the remote assets from the centralized database, and determining which asset records from the plurality of asset records include status data that indicates the current status of a given asset has changed from a first status to a second status;
• wherein the preventative maintenance algorithm is configured to control selection of a maintenance schedule record based on the status data and the hierarchy of record relationships for a given asset record including:
• in response to the preventative maintenance algorithm determining that the current status has changed to the second status in the given asset record, automatically switch, by the preventative maintenance algorithm, the first maintenance schedule record to cause a change in maintenance strategies for the given asset by at least causing the computing system to:
• access the asset record of the given asset, by the preventative maintenance algorithm, from the centralized database;
• identify and automatically select a second maintenance schedule record from the plurality of maintenance schedule records associated with the given asset record in the hierarchy of record relationships that corresponds to the second status as indicated by the status data;
• control, via the one or more processors executing the preventative maintenance algorithm, assigning of the second maintenance schedule record, as selected, to the asset record of the given asset to activate the second maintenance schedule record for the given asset and remove an assignment of the first maintenance schedule record from the given asset, wherein the second maintenance schedule record includes at least one trigger record including trigger data indicating when preventive maintenance is to be performed on the given asset;
• and
• control, via the one or more processors executing the preventative maintenance algorithm, via a network communication, transmitting of a preventive maintenance work order record, in accordance with the at least one trigger record of the second maintenance schedule record, to direct preventive maintenance to be performed on the given asset in accordance with the trigger data from the second maintenance schedule record.