System and method of administering and managing experiential learning opportunities

A computer-implemented method for administering and managing student experiential learning opportunities (ELOs) for a university or campus, comprising:

• a) receiving ELO placement data into a relational database in a database server, the database server further comprising an interface configured to communicate or exchange data with a university computer having a student information database thereon, the ELO placement data comprising student names, academic term(s), student course enrollment, student contact information, student accommodations, university name, university or campus location(s), course names or identifier numbers, course faculty, faculty contact information, names of ELO hosts or sponsors, ELO site locations, background information for each of the ELO hosts or sponsors, ELO host or sponsor contact information, program types, safety information, and risk analysis notes;
• b) providing a plurality of fillable forms from a plurality of modules in a content management system (CMS) on a website server to a plurality of users, the website server being configured to host an ELO website through which the plurality of users interact with the relational database, wherein the plurality of users comprise student users, faculty users, one or more ELO administrators, university or campus administrators, and the ELO hosts or sponsors, and the plurality of fillable forms including ELO placement proposals including identification of risks at corresponding ones of the ELO site locations and ELO host/sponsor coverage for such risks, ELO participation agreements between (i) the university or campus and (ii) the ELO hosts or sponsors, at least one agreement form or template for the ELO participation agreements, student liability waivers, and fields configured to receive the ELO placement data and information identifying and assessing risks at corresponding one(s) of the ELO site locations and coverage for such risks;
• c) storing in the relational database the plurality of fillable forms completed by one or more of the plurality of users, wherein the ELO placement data and the completed plurality of fillable forms in the relational database are searchable by permitted ones of the plurality of users;
• and
• d) providing a timelog from a first one of the plurality of modules to the student users, the ELO hosts or sponsors, and the faculty users to collect and store timelog data, and to manage a timelog approval process.

A non-transitory computer-readable medium, comprising a set of instructions encoded thereon and adapted to administer and manage student experiential learning opportunities (ELOs) for a university or campus, the set of instructions which, when executed by a processing device, is configured to:

• a) receive ELO placement data through a secure website on a website server that includes a content management system (CMS) with a plurality of modules therein into a relational database in a database computer, the database computer further comprising an interface configured to communicate or exchange data with a university computer having a student information database thereon, the ELO placement data comprising student names, student program, academic term(s), student course enrollment, student contact information, student accommodations, university name, university or campus location(s), course names or identifier numbers, course faculty, faculty contact information, names of ELO hosts or sponsors, ELO site locations, background information for each of the ELO hosts or sponsors, ELO host or sponsor contact information, program types, safety information, and risk analysis notes;
• b) provide a plurality of fillable forms from a plurality of modules in a content management system (CMS) on the website server to a plurality of users, the website server being configured to host an ELO website through which the plurality of users interact with the relational database, wherein the plurality of users comprise student users, faculty users, one or more ELO administrators, university or campus administrators, and the ELO hosts or sponsors, and the plurality of fillable forms including ELO placement proposals, ELO participation agreements between (i) the university or campus and (ii) the ELO hosts or sponsors, at least one agreement form or template for the ELO participation agreements, student liability waivers, and fields configured to receive the ELO placement data and information identifying risks at corresponding one(s) of the ELO site locations and coverage for such risks;
• c) store in the relational database the plurality of fillable forms completed by one or more of the plurality of users;
• d) permit predetermined ones of the plurality of users to search the ELO placement data and the completed plurality of fillable forms in the relational database;
• and
• e) provide a timelog from a first one of the plurality of modules to the student users, the ELO hosts or sponsors, and the faculty users to collect and store timelog data, and to manage a timelog approval process.