# US 11,310,178 B2 · Streamlined collaboration on document

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- Number: US 11,310,178 B2
- Document ID: US11310178B2
- Status: Granted
- Kind: B2
- Application number: 16/248,749
- Filed: 2019-01-15
- Published: 2019-08-22
- Granted: 2022-04-19
- Earliest claimed: 2010-05-07
- Assignees: Microsoft Technology Licensing, LLC
- Applicants: Microsoft Technology Licensing, LLC
- Inventors: Daniel W. Crevier; Jason F. Moore; David Citron; Jennifer I. Shen; Gareth A. Howell; Jonathan A. Bockelman
- Web page: https://patentgrep.com/patent/US11310178B2

## CPC

- H04L 51/08: Annexed information, e.g. attachments
- G06F 21/62: Protecting access to data via a platform, e.g. using keys or access control rules
- G06Q 10/107: Computer-aided management of electronic mailing [e-mailing]
- H04L 61/4555: {Directories for electronic mail or instant messaging}
- G06F 3/0482: Interaction with lists of selectable items, e.g. menus
- G06F 16/176: Support for shared access to files; File sharing support
- H04L: TRANSMISSION OF DIGITAL INFORMATION, e.g. TELEGRAPHIC COMMUNICATION (arrangements common to telegraphic and telephonic communication H04M)
- G06F: ELECTRIC DIGITAL DATA PROCESSING (computer systems based on specific computational models G06N)
- G06Q: INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR

## Abstract

Collaborating on documents by e-mail may be streamlined into a unified process. In one example, a user creates a document in an online document service, and sends the document to collaborators by mailing a link to the document. The document may have permissions set so that the creator of the document, and any user on the e-mail distribution list, can read and edit the document. When a user receives the e-mail, that user may open and edit the document. Upon closing the editing application, the user may be presented with an appropriate interface to create a reply e-mail.

## Claims

### Claim 1

A method performed on a client computing device, the method comprising:
generating permissions for accessing an online document upon creation of an email with the online document attached, the permissions being in an online document system allowing one or more recipient users addressed in the email to access the online document;
presenting, by the client computing device, a version of the online document to a recipient user listed in the email;
determining the recipient user has permission to edit the document due to being a recipient of the e-mail;
receiving at least one change to the online document from the recipient user;
receiving an instruction from the recipient user to close the online document after the at least one change has been made;
automatically generating, in response to the presented version of the online document being closed, a reply email message that is automatically populated with a reference to the presented version of the online document with the at least one change and that is addressed to one or more other recipient users addressed in the email; and
sending to the one or more other recipient users the reply email message populated with the reference to the version of the online document with the at least one change, wherein the permissions associated with the online document enable the one or more other recipient users addressed in the email to access the online document with the at least one change.

### Claim 2 (depends on 1)

The method of claim 1, further comprising enabling editing, by the client computing device, of the presented version of the online document.

### Claim 3 (depends on 1)

The method of claim 1, wherein the presented version of the online document is presented from a document repository of the online document system.

### Claim 4 (depends on 1)

The method of claim 1, wherein the presented version of the online document is presented from the received email.

### Claim 5 (depends on 1)

The method of claim 1, wherein the email provides access to the recipient user and the one or more other recipient users to edit the document in the online document system.

### Claim 6 (depends on 1)

The method of claim 1, wherein the reference comprises a link to the version of the online document with the at least one change in the online document system.

### Claim 7 (depends on 1)

The method of claim 1, wherein the reference is an attachment of the presented version of the online document with the at least one change.

### Claim 8

A client computing device comprising:
a display;
memory configured to store instructions for interacting with an online document system; and
at least one processor configured to:
generate permissions for accessing an online document upon creation of an email with the online document attached, the permissions being in an online document system allowing one or more recipient users addressed in the email to access the online document;
present a version of an online document stored in the online document system,
determine the recipient user has permission to edit the document based on being a recipient of the e-mail,
receive at least one change to the online document from the recipient user,
receive an instruction from the recipient user to close the online document after the at least one change has been made,
automatically display, in response to the presented version of the online document being closed, a reply message that is automatically populated with reference to the presented version of the online document with the at least one change and that is addressed to one or more other recipient users addressed in the email,
associate permissions with the online document allowing the one or more other recipient users addressed in the email to access the online document, and
send to the one or more other recipient users the reply message with the reference to the version of the online document with the at least one change, wherein the permissions associated with the online document enable the one or more other recipient users addressed in the email to access the online document with the at least one change.

### Claim 9 (depends on 8)

The client computing device of claim 8, wherein the at least one processor is further configured to enable editing of the presented version of the online document.

### Claim 10 (depends on 8)

The client computing device of claim 8, wherein the presented version of the online document is presented from a document repository of the online document system stored on one or more remote servers.

### Claim 11 (depends on 8)

The client computing device of claim 8, wherein the reference comprises an email attachment of the online document with the at least one change.

### Claim 12 (depends on 8)

The client computing device of claim 8, wherein the reply message is a reply email to the email to the one or more other recipient.

### Claim 13 (depends on 12)

The client computing device of claim 12, wherein the one or more recipient users comprise fewer than all the addressed recipients of the email.

### Claim 14 (depends on 8)

The client computing device of claim 8, wherein the reference comprises a link to the version of the online document with the at least one change in the online document system.

### Claim 15

At least one hardware computer-readable storage media that comprises instructions that, based on execution by a client computing device, configured the client computing device to perform actions comprising:
generating permissions for accessing an online document upon creation of an email with the online document attached, the permissions being in an online document system allowing one or more recipient users addressed in the email to access the online document;
presenting, by the client computing device, a version of an online document to a recipient user listed in an email;
determining the recipient user has permission to edit the online document due based solely on being a recipient of the e-mail;
receiving at least one change to the online document from the recipient user;
receiving an instruction from the recipient user to close the online document after the at least one change has been made;
automatically generating, in response to the presented version of the online document being closed, a reply message that is automatically populated with an attachment of the online document with the at least one change and that is addressed to one or more other recipient users addressed in the email;
associating permissions with the online document allowing the one or more other recipient users addressed in the email to access the online document; and
sending to the one or more other recipient users the reply message populated with the attachment to the version of the online document with the at least one change, wherein the permissions associated with the online document enable the one or more other recipient users addressed in the email to access the online document with the at least one change.

### Claim 16 (depends on 15)

The at least one hardware computer-readable storage media of claim 15, the actions further comprising enabling editing, by the client computing device, of the presented version of the online document.

### Claim 17 (depends on 15)

The at least one hardware computer-readable storage media of claim 15, wherein the presented version of the online document is presented from a document repository of the online document system.

### Claim 18 (depends on 15)

The at least one hardware computer-readable storage media of claim 15, wherein the presented version of the online document is presented from an original attachment in the email.

### Claim 19 (depends on 15)

The at least one hardware computer-readable storage media of claim 15, wherein the one or more other recipient users comprise less than all addressed recipients of the email.

### Claim 20 (depends on 15)

The at least one hardware computer-readable storage media of claim 15, wherein the at least one change is incorporated with a server version of the online document stored in an online repository of the online document system.