Aggregator system for enabling online access to encounter data from multiple disparate sources

A system, comprising:

• a medical practice group server;
• and
• an aggregator server configured to:
• provide a synchronizer application installed on and configured to access data associated with the medical practice group server that lacks an application program interface to communicate with the aggregator server, the synchronizer application configured to receive a billing request from the aggregator server and in response communicate with a billing module on the medical practice group server to transmit encounter data to one of an insurer and a clearing house for resolution;
• receive from the synchronizer application a start time and a duration of a healthcare appointment between a patient and a physician associated with the medical practice group server;
• determine a completion time of the healthcare appointment based at least in part on the start time and the duration;
• based on the completion time, transmit, to the synchronizer application, one or more of the billing request and an encounter request for encounter data for the healthcare appointment, wherein the synchronizer application is configured to poll the medical practice group server to retrieve the encounter data in response to the encounter request;
• receive, from the synchronizer application, the encounter data, wherein the encounter data includes one or more services rendered during the healthcare appointment;
• decode and normalize, prior to storing in the aggregator database, the encounter data that has been encoded using Current Procedural Terminology (CPT) codes;
• store the encounter data in an aggregator database;
• generate an electronic alert addressed to a computing device accessible by the patient, the alert indicating an availability of encounter data for the healthcare appointment;
• transmit the alert to the computing device;
• receive, from the computing device, an electronic response to the alert, wherein the response includes a request to access the encounter data for the healthcare appointment;
• and
• provide an interactive user interface to the computing device, wherein the interactive user interface is configured to display the encounter data on the computing device.

A non-transitory computer-readable storage medium having stored therein instructions which, when executed by a processor, cause the processor to perform operations comprising:

• providing a synchronizer application installed on and configured to access data associated with a medical practice group server that lacks an application program interface to communicate with an aggregator server;
• receiving, by the aggregator server from the synchronizer application, a start time and a duration of a healthcare appointment between a patient and a physician associated with the medical practice group server;
• determining, by the aggregator server, a completion time of the healthcare appointment based at least in part on the start time and the duration;
• based on the completion time, transmitting, by the aggregator server and to the synchronizer application, a request for encounter data for the healthcare appointment, wherein the synchronizer application is configured to poll the medical practice group server to retrieve the encounter data in response to the request;
• receiving, by the aggregator server and from the synchronizer application, the encounter data, wherein the encounter data includes one or more services rendered during the healthcare appointment;
• decoding and normalizing, by one of aggregator server and synchronizer application, prior to storing in the aggregator database, the encounter data that has been encoded using Current Procedural Terminology (CPT) codes;
• storing, by the aggregator server, the encounter data in an aggregator database;
• transmitting, in response to one of a communication from the aggregator server and a signal generated by the synchronizer based on the completion time, a billing request from the synchronizer application to a billing module on the medical practice group server;
• transmitting, in response to the billing request, encounter data from the billing module to one of an insurer and a clearing house for resolution;
• generating, by the aggregator server, an electronic alert addressed to a computing device accessible by the patient, the alert indicating an availability of encounter data for the healthcare appointment;
• transmitting, by the aggregator server, the alert to the computing device;
• receiving, by the aggregator server and from the computing device, an electronic response to the alert, wherein the response includes a request to access the encounter data for the healthcare appointment;
• and
• providing, by the aggregator server, an interactive user interface to the computing device, wherein the interactive user interface is configured to display the encounter data on the computing device.