Methods for facilitating preservation and retrieval of heterogeneous content and devices thereof

A non-transitory computer readable medium having stored thereon instructions for facilitating preservation and retrieval of heterogeneous content comprising machine executable code which when executed by a processor, causes the processor to perform steps comprising:

• establishing one or more user tags on behalf of an administrator having authenticated administrator login credentials;
• receiving a storage request from one of a plurality of users different from the administrator and having user login credentials different than the administrator login credentials, wherein the storage request includes content and context information associated with the received content and the received context information comprises at least metadata, a first current date, and information for association with one or more of the user tags;
• identifying one of a plurality of types of content for the received content as a whole;
• extracting searchable information from the received content using one of a plurality of different types of extraction techniques based on the identified one of the plurality of types of content as a whole;
• generating a searchable index for the received content based on at least the extracted searchable information and the context information associated with the received content;
• storing the received content in a manner which is retrievable based on one or more associations in the generated searchable index;
• periodically determining whether a second current date is equivalent to or after a retention date for the content, wherein the retention date is determined based on the first current date and a retention period established on behalf of the one of the plurality of users or determined based on an association of the received content with a category having a default retention period established by the administrator;
• and
• providing a notification to one or more of the administrator or the one of the plurality of users, when the determination indicates that the second current date is equivalent to or after the retention date.

A content management apparatus, comprising:

• a processor coupled to a memory and configured to be capable of executing programmed instructions comprising and stored in the memory to:
• establish one or more user tags on behalf of an administrator having authenticated administrator login credentials;
• receive a storage request from one of a plurality of users different from the administrator and having user login credentials different than the administrator login credentials, wherein the storage request includes content and context information associated with the received content and the received context information comprises at least metadata, a first current date, and information for association with one or more of the user tags;
• identify one of a plurality of types of content for the received content as a whole;
• extract searchable information from the received content using one of a plurality of different types of extraction techniques based on the identified one of the plurality of types of content as a whole;
• generate a searchable index for the received content based on at least the extracted searchable information and the context information associated with the received content;
• store the received content in a manner which is retrievable based on one or more associations in the generated searchable index;
• periodically determine whether a second current date is equivalent to or after a retention date for the content, wherein the retention date is determined based on the first current date and a retention period established on behalf of the one of the plurality of users or determined based on an association of the received content with a category having a default retention period established by the administrator;
• and
• provide a notification to one or more of the administrator or the one of the plurality of users, when the determination indicates that the second current date is equivalent to or after the retention date.