Data capturing and structuring method and system

A non-transitory computer storage medium storing computer executable programs for, when being executed by a processor in a data capturing and structuring device in a data processing environment, performing a data management method comprising:

• determining a data capture mode for processing an unstructured document into a structured document, the unstructured document lacking a format that configures the data processing environment to recognize the content of the unstructured document;
• capturing the unstructured document under the data capture mode;
• automatically selecting, based on the data capture mode, a record owner having a plurality of existing data records to be associated with the unstructured document by comparing the plurality of existing data records with the unstructured document;
• collecting metadata from data associated with the record owner, the unstructured document, and data generated during the capturing;
• selecting automatically detected metadata that includes data from real-time messaging or other communications;
• creating the structured document using the metadata and automatically detected metadata;
• generating multiple structured formats from the structured document such that the structured document is submitted to and used by multiple systems through standardized transport protocols;
• converting the structured document to a file format based on a document type and a healthcare facility system;
• exporting the structured document;
• and
• importing the structured document by a receiving application.

A method for data capturing and structuring, comprising:

• determining, using a processor, a data capture mode for creating a structured document from an unstructured document that lacks a format to configure a data processing environment including the processor to recognize the content of the unstructured document, wherein the data capture mode is selected from a plurality of predetermined data capture modes including a proximity-based capture mode, an event-based capture mode, a schedule-based capture mode, and a transaction-based capture mode and wherein the data capture mode further includes an inquiry-based capture mode;
• capturing the unstructured document under the data capture mode using the processor;
• determining, using the processor and based on the data capture mode, a record owner having a plurality of existing data records to be associated with the unstructured document by comparing the plurality of existing data records with the captured unstructured document;
• collecting metadata from data associated with the record owner, the unstructured document, and data generated during the capturing;
• selecting automatically detected metadata that includes data from real-time messaging or other communications;
• creating the structured document using the metadata;
• generating from the structured document multiple structured formats that configure the structured document to be used by multiple systems through standardized transport protocols;
• converting the structured document to a file format based on a document type and a healthcare facility system;
• exporting the structured document;
• and
• importing the structured document by a receiving application.