Image processing apparatus and information management method

An image processing apparatus comprising:

• an image processing device configured to process image data;
• a wireless communication device configured to wirelessly communicate with an external terminal, and to receive first identification information from the external terminal, the external terminal being present at a predetermined distance from the wireless communication device;
• a first database configured to store a first record, the first record including the first identification information and second identification information while being associated with each other;
• an input device configured to receive the second identification information and third identification information;
• a network communication device configured to communicate with a server, the server storing the second identification information and the third identification information while being associated with each other;
• a display;
• a processor;
• and
• a memory storing instructions, the instructions, when executed by the processor, causing the processor to switch an operational mode of the image processing apparatus between a first mode where the image processing apparatus is in a standby mode, and a second mode where the image processing device is executable,
• wherein the processor is configured to execute the instructions to execute a first authentication process, an external terminal registration process, and a second authentication process, the first authentication process comprising:
• under a condition that the operational mode is the first mode, and the input device receives the second identification information and the third identification information, the processor is configured to transmit, from the network communication device to the server, a combination of the second identification information and the third identification information received by the input device,
• under a condition that the network communication device receives, from the server, an authentication-success response indicating that the combination is stored in the server, the processor is configured to switch the operational mode from the first mode to the second mode, and
• under a condition that the network communication device receives, from the server, an authentication-failure response indicating that the combination is not stored in the server, the processor is configured to maintain the operational mode in the first mode;
• the external terminal registration process comprising:
• under a condition that the operational mode is the second mode and that the wireless communication device receives the first identification information from the external terminal, the processor is configured to determine whether the first record, which includes the first identification information received from the external terminal, is stored in the first database,
• under a condition that the first record including the first identification information received from the external terminal is stored in the first database, the processor is configured to cause the display to display an image indicating that the first identification information is stored in the first database, and
• under a condition that the first record including the first identification information received from the external terminal is not stored in the first database, the processor is configured to cause the first database to store the first record including the second identification information received by the input device and the first identification information received from the external terminal while being associated with each other;
• and
• the second authentication process comprising:
• under a condition that the operational mode is the first mode and that the wireless communication device receives the first identification information from the external terminal, the processor is configured to determine whether the first record including the first identification information received from the external terminal is stored in the first database,
• under a condition that the first record including the first identification information received from the external terminal is stored in the first database, the processor is configured to obtain the second identification information from the first record including the first identification information received from the external terminal, and to transmit the obtained second identification information to the server,
• under a condition that the network communication device receives, from the server, an existence response indicating that the second identification information is stored in the server, the processor is configured to switch the operational mode from the first mode to the second mode, and
• under a condition that the network communication device receives, from the server, a non-existence response indicating that the second identification information is not stored in the server, the processor is configured to maintain the operational mode in the first mode, and
• under a condition that the first record including the first identification information received from the external terminal is not stored in the first database, the processor is configured to maintain the operational mode in the first mode.