Method and system for providing assistance by multi-function device for document preparation

A system for providing assistance, by a multi-function device (MFD), for document preparation, said system comprising:

• one or more processors in said MFD configured to:
• process one or more portions for one or more field names in an electronic document, wherein said electronic document corresponds to a hand-filled document comprising a character string in a first format for a field name of said one or more field names in said hand-filled document, wherein said one or more portions are extracted from said electronic document to determine a second format and a location of said character string in said electronic document, wherein said extraction of said one or more portions from said electronic document is based on a user input that indicates a first ink color of said character string, wherein said first ink color of said character string in said electronic document is different from a second ink color of said one or more field names of said electronic document;
• receive a set of information in a pre-specified format for said one or more field names from a user-computing device over a communication network, wherein said set of information comprises at least a plurality of key strings and corresponding values;
• determine a field value for each processed portion in said electronic document based on a match between said character string in said second format and at least one of said plurality of key strings associated with field names in said received set of information;
• and
• update said electronic document based on replacement of said processed portion in said electronic document for each of said one or more field names with a corresponding determined field value at said location.

A computer program product for use with a computer, said computer program product comprising a non-transitory computer readable medium, wherein said non-transitory computer readable medium stores a computer program code for providing assistance for document preparation by a multi-function device (MFD), said computer program code is executable by one or more processors in said MFD to:

• process one or more portions for one or more field names in an electronic document, wherein said electronic document corresponds to a hand-filled document comprising a character string in a first format for a field name of said one or more field names in said hand-filled document, wherein said one or more portions are extracted from said electronic document to determine a second format and a location of said character string in said electronic document, wherein said extraction of said one or more portions from said electronic document is based on a user input that includes indication of a first ink color of said character string, wherein said first ink color of said character string in said electronic document is different from a second ink color of said one or more field names of said electronic document;
• receive a set of information in a pre-specified format for said one or more field names from a user-computing device over a communication network, wherein said set of information comprises at least a plurality of key strings and corresponding values;
• determine a field value for each processed portion in said electronic document based on a match between said character string in said second format and at least one of said plurality of key strings associated with field names in said received set of information;
• and
• update said electronic document based on replacement of said processed portion in said electronic document for each of said one or more field names with a corresponding determined field value at said location.